Receptionist

Sweco; Gurugram District; On-site; INR 30,000 - 40,000; Full time

Job summary

Sweco is seeking an office administrator in Gurugram District, India, to be the first point of contact for visitors and clients and manage incoming communications. The role involves greeting guests, handling calls and emails, and administrative support to keep the office running smoothly.

The ideal candidate will assist with the reception area, coordinate travel and accommodation arrangements, and manage various office tasks. Strong organization and communication skills are essential for this role.

Responsibilities

• First point of contact: Greeting visitors and clients as they enter the office or call.
• Communication hub: Handling incoming and outgoing calls, emails, and messages.
• Administrative support: Assisting with clerical duties to help keep the office organized.
• Greeting and welcoming visitors: Ensure visitors feel welcomed.
• Answering phone calls: Respond promptly and professionally.
• Handling mail and deliveries: Sort incoming mail and packages.
• Maintaining the reception area: Keep the front desk tidy.
• Providing information: Offer basic information about the company.
• Data entry and record keeping: Maintain records of visitors and calls.
• Coordinating with other departments: Collaborate with various teams.
• Performing other administrative tasks: Filing, photocopying, or ordering supplies.
• Monitor office cleanliness: Supervise office boys.
• Travel arrangement: Booking flights and taxis on demand.
• Accommodation: Arrange hotel stays for guests and employees.
• Monthly office requirement: Handle arrangements of monthly office needs.

Job description

Responsibilities

• First point of contact: Greeting visitors, and clients as they enter the office or call.
• Communication hub: Handling incoming and outgoing calls, emails, and messages.
• Administrative support: Assisting with clerical duties to help keep the office organized and running smoothly.
• Greeting and welcoming visitors: Ensure visitors feel welcomed and guide them to the appropriate person or department.
• Answering phone calls: Respond promptly and professionally, directing calls or taking messages.
• Handling mail and deliveries: Receive, sort, and distribute incoming mail and packages.
• Maintaining the reception area: Keep the front desk and waiting area tidy and presentable.
• Providing information: Offer basic information about the company, its services, and facilities, if required.
• Data entry and record keeping: Maintain records of visitors, calls, and other relevant data.
• Coordinating with other departments: Communicate and collaborate with various teams to assist in smooth operations.
• Performing other administrative tasks: Such as filing, photocopying, or ordering office supplies.
• Monitor: office, cafeteria, conference rooms and other part of office cleaning, supervise office boys.
• Travel arrangement: Flight ticket, taxi/cab booking on demand.
• Accommodation: Hotel and stay arrangement for guest, new joining, or existing employees for both offices.
• Monthly office requirement: Handle independently arrangement of monthly office.