Front Desk Executive

SPEC Finance; Gandhinagar; On-site; INR 200,000 - 300,000; Full time

Job summary

SPEC Finance seeks a Front Desk Executive to manage the reception area and greet visitors, clients, candidates, and employees. The role also supports day-to-day HR & Admin activities and ensures smooth front-office operations.

You will handle calls and inquiries, schedule meetings, coordinate rooms and refreshments, and liaise with housekeeping, security, and vendors to maintain an organized, professional reception.

Qualifications

• Bachelor's degree in any discipline.
• Excellent verbal and written communication skills.
• Professional and presentable personality.
• Strong guest handling and interpersonal skills.
• Good coordination and organizational abilities.
• Basic knowledge of MS Office / email communication.
• Ability to handle multiple administrative tasks efficiently.
• Professional, courteous, and service-oriented approach.

Responsibilities

• Welcome and assist visitors, clients, candidates, and guests professionally.
• Handle incoming calls, enquiries, messages, and official correspondence.
• Schedule meetings, manage meeting rooms, and coordinate refreshments and other arrangements.
• Manage incoming and outgoing couriers, documents, and maintain necessary records.
• Support HR & Admin with daily administrative tasks, documentation, stationery, and reports.
• Coordinate with housekeeping, security, employees, and vendors for smooth office operations.
• Assist employees and guests with their basic requirements and ensure a positive front-office experience.
• Follow office security procedures, maintain confidentiality, and elevate important matters to the concerned authority.

Skills

Front desk

Reception

MS Office

Interpersonal skills

Verbal comms

Written comms

Coordination

Education

Bachelor's degree

Tools

MS Office

Job description

About the Role

We are looking for a professional and well-presented Front Desk Executive to manage the reception area and provide a welcoming experience to visitors, clients, candidates, and employees. The candidate will also support day-to-day HR & Admin activities and ensure smooth front-office operations.

Key Responsibilities

• Welcome and assist visitors, clients, candidates, and guests professionally.
• Handle incoming calls, enquiries, messages, and official correspondence.
• Schedule meetings, manage meeting rooms, and coordinate refreshments and other arrangements.
• Manage incoming and outgoing couriers, documents, and maintain necessary records.
• Support HR & Admin with daily administrative tasks, documentation, stationery, and reports.
• Coordinate with housekeeping, security, employees, and vendors for smooth office operations.
• Assist employees and guests with their basic requirements and ensure a positive front-office experience.
• Follow office security procedures, maintain confidentiality, and elevate important matters to the concerned authority.

Requirements

• Minimum 2 years of experience in Front Desk, Reception, Front Office, or Admin roles.
• Bachelor’s degree in any discipline.
• Excellent verbal and written communication skills.
• Professional and presentable personality.
• Strong guest handling and interpersonal skills.
• Good coordination and organizational abilities.
• Basic knowledge of MS Office / email communication.
• Ability to handle multiple administrative tasks efficiently.
• Professional, courteous, and service-oriented approach.