Admin Assistant / Front Desk Executive (On Third Party Role)

KSB Tech; Pune District; On-site; INR 200,000 - 300,000; Full time

Job summary

KSB Tech is seeking a Front Desk Executive cum Office Administrator to manage front desk duties, oversee housekeeping, security, and transport coordination, and ensure a welcoming environment for visitors and staff. The role covers front desk operations, office administration, housekeeping management, and travel management, requiring strong coordination with internal teams and external vendors.

It is based in Pune and involves maintaining professional office ambience and efficient administrative

Responsibilities

• Greet and receive visitors and guests in a courteous, professional manner.
• Manage incoming and outgoing phone calls, emails, and courier packages.
• Maintain a tidy and presentable reception area.
• Schedule meetings and appointments, and manage meeting room bookings.
• Manage inventory and procurement of office supplies and stationery.
• Coordinate with internal departments and external vendors for administrative support.
• Maintain accurate records of office assets, invoices, and purchase orders.
• Supervise housekeeping staff and ensure cleanliness and hygiene across all office areas.
• Conduct regular inspections and resolve housekeeping issues promptly.
• Ensure availability of cleaning supplies and consumables.
• Coordinate daily staff transportation requirements (cab bookings, carpooling, etc.).
• Liaise with transport vendors or drivers for timely pickup/drop schedules.
• Handle transport-related issues, complaints, and last-minute arrangements.
• Visa processing and airticket booking

Job description

Role & responsibilities

The Front Desk Executive cum Office Administrator is responsible for managing front desk duties, maintaining smooth office operations, and overseeing key administrative services including housekeeping, security, and transport management. This role serves as the face of the company, ensuring a professional and welcoming environment for visitors and employees alike.

Front Desk Operations:

• Greet and receive visitors and guests in a courteous, professional manner.
• Manage incoming and outgoing phone calls, emails, and courier packages.
• Maintain a tidy and presentable reception area.
• Schedule meetings and appointments, and manage meeting room bookings.

Office Administration:

• Manage inventory and procurement of office supplies and stationery.
• Coordinate with internal departments and external vendors for administrative support.
• Maintain accurate records of office assets, invoices, and purchase orders.

Housekeeping Management:

• Supervise housekeeping staff and ensure cleanliness and hygiene across all office areas.
• Conduct regular inspections and resolve housekeeping issues promptly.
• Ensure availability of cleaning supplies and consumables.

Travel Management:

• Coordinate daily staff transportation requirements (cab bookings, carpooling, etc.).
• Liaise with transport vendors or drivers for timely pickup/drop schedules.
• Handle transport-related issues, complaints, and last-minute arrangements.
• Visa processing and airticket booking