Front Desk Associate

Lupin; Ghotawade; On-site; INR 240,000 - 360,000; Full time

Job summary

Lupin plant in Maharashtra invites a Front Office Executive to manage reception, visitor handling, and new joiner coordination at the site.

You will run EPABX and telephone administration, maintain extension records, oversee stationary and pantry, and handle courier, registers, and official correspondence for audits and meetings.

This role requires organized multitasking, accuracy in data entry for payroll inputs, and coordination with multiple departments.

Qualifications

• Front office & reception activities at plant.
• EPABX/telephone administration and extension records.
• Stationery inventory control across departments.
• Courier/letter/registers tracking for domestic and international.
• Pantry management and guest/audit pantry support.

Responsibilities

• Front office & reception activity.
• Attending Visitor / Guest
• Attending New Joiner/ Vendor
• Help desk for Audit / Meeting / conference arrangement
• Prepare and maintain new Employee Transportation and canteen Opt-out, Opt-in form record and payroll data submission.

Job description

Role & responsibilities

Front office Responsibilities

• 1. Front office & reception activity.
• 2. Attending Visitor / Guest
• 3. Attending New Joiner/ Vendor
• 4. Help desk for Audit / Meeting / conference arrangement
• 5. Prepare and maintain new Employee Transportation and canteen Opt-out, Opt-in form record prepare and send the data for payroll input.

Telephone

• 1. EPABX system operation- Receive daily phone call/ can call
• 2. Update and maintain monthly extension list.
• 3. Coordinate for technician of telephone instrument lines and repair etc.
• 4. Arrange new extension for new joiner/ shifting telephone instrument.

Stationary

• 1. Monthly maintain stationary count.
• 2. To manage the stock of stationary for HR / Admin/ Purchase/Security/V.P./ President Office
• 3. Check stationary requirement from department etc. Security staff, HR, OHC, Purchase department.
• 4. Monthly stationary distribution to HR / Admin/ Purchase/Security

Register Post/Courier

• 1. Receive all official courier/ Register A.D. Letter and distribute their respective person
• 2. Dispatch and track the courier
• 3. Maintain registers for domestic and international courier/ Register A.D. letter / Government correspondence.
• 4. Maintain inward outward courier register for Pune location (Ghotawade to LRP, Waked, and LBC).

Pantry Management

• 1. Co-ordinate with canteen staff for managing pantry material for Guests, auditors. Like biscuit, CCD machine material.
• 2. Diwali festival decoration material.

Preferred candidate profile

Responsible for ensuring smooth and hassle-free front office and reception operations at the plant, including visitor, guest, vendor, and new joiner management. Handles EPABX and telephone administration, maintains extension records, and coordinates communication support. Manages stationery inventory and distribution across departments, oversees courier and postal operations, maintains inward and outward records, and ensures timely dispatch and tracking of official correspondence.