Facilities Manager

AspectRatio Private Ltd; Pune District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

AspectRatio Private Ltd, based in Pune, seeks a dependable Facilities Manager to lead day-to-day office operations, vendor management, and procurement. The role covers overseeing facilities services, safety procedures, and IT peripherals coordination with the IT team.

You will manage procurement, negotiate SLAs with Pune vendors, maintain asset inventory, and ensure a clean, secure, compliant workplace. 6–10 years of experience in facilities or office admin are preferred.

Qualifications

• Bachelor’s degree in any discipline.
• 6–10 years of proven experience in office administration or facilities management.
• Ability to build a reliable vendor network in Pune.
• Proficiency with MS Office, Teams, and inventory/ticketing tools.
• Strong negotiation skills and experience reviewing SLAs and pricing.

Responsibilities

• Oversee daily facility operations to keep workspace clean, organized, and fully functional.
• Supervise housekeeping, security, and maintenance of office infrastructure (UPS, AC, DG sets, access controls).
• Act as primary point of contact for employee workplace requests.
• Plan logistics for company events and client visits.
• Maintain fire safety, first-aid, emergency response, and security protocols; conduct drills and audits.
• Manage end-to-end procurement of office supplies and IT peripherals with IT coordination.
• Identify and onboard Pune vendors; manage vendor relationships and SLAs to optimize cost and quality.
• Create purchase orders, verify invoices, and coordinate with Finance for payments.
• Maintain accurate inventory of office assets and supplies.

Skills

Vendor management

Communication

Negotiation

Facilities coordination

Education

Bachelor’s degree (any discipline)

Tools

MS Office

Teams

Inventory management tools

Job description

We are a data analytics firm based in Pune. We are looking for a dependable and hands-on Facilities Manager to lead day-to-day office operations, vendor management, and procurement.

Employment Type: Full-time

Experience Level: 6–10 years

Key Responsibilities

1. Facility Operations

• Oversee daily facility operations at our office to maintain a clean, organized, and fully functional workspace
  
• Supervise services including housekeeping, security, etc and maintenance of office infrastructure such as UPS systems, air conditioning, DG sets, access control systems, and electrical/plumbing maintenance
  
• Act as the primary point of contact for employee workplace requests related to facilities
  
• Plan and execute logistics for company events and client visits
  
• Maintain comprehensive fire safety, first-aid, emergency response, and physical security protocols (including conducting periodic fire drills and safety audits)
  
• Manage end-to-end procurement of office supplies, IT peripherals (in coordination with the IT team), etc.
  
• Identify, evaluate, onboard, and build relationships with reliable local vendors and contractors in Pune
  
• Drive vendor negotiations on contracts, pricing, and Service Level Agreements (SLAs) to maximize cost efficiencies without sacrificing quality
  
• Create Purchase Orders (POs), verify invoices, and coordinate with the Finance team for timely vendor payments
  
• Maintain an accurate inventory register for office assets and supplies
  

Requirements

Candidate Profile & Qualifications

• Education: Bachelor’s degree in any discipline (Business Administration, Hotel Management, or Facilities Management preferred).
  
• Experience: 6 to 10 years of proven experience in office administration, corporate facilities, or workplace management
  
• Vendor Ecosystem: Ability to create strong network of commercial facility vendors, repair specialists, and suppliers across Pune.
  
• Technical Skills: Comfortable using MS Office (Excel, Docs), Teams, and modern workplace ticketing or inventory management tools
  
• Negotiation & Procurement: Demonstrated ability to negotiate contracts, review SLAs, and handle pricing negotiations
  
• Communication Skills: Good verbal and written communication