Facilities Admin

Technoidentity; Hyderabad; On-site; INR 300,000 - 540,000; Full time

Job summary

Technoidentity in Hyderabad, India, is seeking a proactive Facilities & Admin Executive to manage daily office operations and support finance and logistics activities. You will coordinate with vendors, handle procurement, and assist with MIS reporting while ensuring safety and compliance.

Ideal candidates have 2–5 years in facilities or admin roles, strong organizational skills, and proficiency in MS Excel. The role offers on-site work with growth across a Data+AI product engineering environment.

Qualifications

• 2 to 5 years of relevant experience in facilities management, administration, or vendor coordination.
• Proven ability to coordinate with internal stakeholders and vendors.
• Strong organizational, multitasking, and communication skills.

Responsibilities

• Support day-to-day office operations to ensure a safe, efficient workplace.
• Coordinate with vendors for security, housekeeping, maintenance and facility needs.
• Monitor pantry, office supplies, procurement and stock maintenance.
• Assist with workplace safety compliance and facility standards.
• Handle employee and workplace administrative requirements.

Skills

Vendor coordination

Organizational skills

Communication

Multitasking

Tools

MS Excel

MIS reporting

Job description

Job Description:

Supercharge Your Career as a Facilities & Admin Executive at Technoidentity!

Are you a proactive and detail-oriented professional looking to build your career in facilities and administration? At Technoidentity, we are a Data+AI product engineering company building cutting-edge solutions in the FinTech domain for over 13 yearsand expanding globally. Join our team of innovators and contribute to creating a smooth, efficient, and well-managed workplace!

Whats in it for You?

We are seeking a proactive and organizedFacilities & Admin Executive to support day-to-day facility operations and administrative activities. The role will be responsible for coordinating with vendors and internal stakeholders, ensuring smooth workplace operations, and supporting finance and logistics-related activities.

Facilities & Administration

• Support the day-to-day operations of the office and ensure a safe, efficient, and well-maintained workplace.
  
• Coordinate with external agencies for security, housekeeping, maintenance, and other facility requirements.
  
• Monitor pantry operations, office supplies, procurement, and stock maintenance.
  
• Assist in ensuring compliance with workplace safety and facility standards.
  
• Handle employee and workplace-related administrative requirements.
  

Vendor Management

• Coordinate with vendors and service providers for various facility requirements.
  
• Obtain and evaluate quotations for procurement and facility-related services.
  
• Support vendor onboarding and documentation processes.
  
• Follow up with vendors to ensure timely delivery of services.
  
• Maintain positive working relationships with external service providers.
  

Event & Logistics Management

• Coordinate bookings for event venues, travel arrangements, including flights and accommodation, and other logistics requirements.
  
• Support internal events, meetings, and external engagements.
  
• Ensure smooth coordination and execution of logistics activities within defined timelines and budgets.
  

Finance & MIS Support

• Verify vendor invoices and coordinate with the finance team for bill processing.
  
• Maintain records of facility-related expenses and budgets.
  
• Assist with basic reconciliations and financial documentation.
  
• Prepare and maintain MIS reports related to facilities and administration.
  
• Maintain proper documentation and records for facility-related activities.
  

Requirements

What Makes You the Perfect Fit?

• 2 to 5 years of relevant experience in facilities management, administration, or vendor coordination.
  
• Good understanding of facilities operations and office administration.
  
• Experience in coordinating with vendors and service providers.
  
• Basic knowledge of invoice verification, expense tracking, and MIS reporting.
  
• Strong organizational and multitasking abilities.
  
• Good communication and stakeholder coordination skills.
  
• Ability to manage multiple activities and follow up effectively.
  
• Proficiency in MS Excel and reporting tools.
  
• A proactive, responsible, and detail-oriented approach to work.