Facilities Manager

Confidential; Pune; On-site; INR 1,800,000 - 2,800,000; Full time

Job summary

Confidential in Pune seeks an experienced Administration Manager to oversee office operations, facility management, procurement, and administrative services, ensuring cost-efficient and high workplace standards.

You'll lead admin, facilities, and helpdesk teams, coordinate with business units for relocations and events, manage vendors, contracts, budgets, and ensure compliance with safety and regulatory requirements. 15+ years of experience required.

Qualifications

• 15+ years in corporate administration and facilities management.
• Strong knowledge of facility operations, vendor management, office logistics, and budgeting.
• Leadership experience managing cross-functional support teams and resolving escalations.

Responsibilities

• Oversee daily facility operations, building maintenance, workplace services, space management, renovations, events, and environmental initiatives.
• Implement administrative policies, standardized processes, and continuous operational improvements.
• Lead administrative, facility, and helpdesk teams, ensuring performance and productivity.

Skills

Facility management

Vendor management

Leadership

Budgeting

Communication

Adaptability

Education

Bachelor’s degree in Business Administration

MBA/Master’s degree or IFMA/PMP certification

Job description

Job Description – Administration Manager

Location: Pune

Experience: 15+ Years

Position Overview

We are seeking an experienced Administration Manager to oversee office operations, facility management, and administrative services, ensuring efficient, cost-effective operations and high workplace standards.

Key Responsibilities

• Facility Management: Oversee daily facility operations, building maintenance, workplace services, space management, renovations, events, and environmental initiatives.
• Policy & Process Implementation: Ensure adherence to administrative policies, standardized processes, and continuous operational improvements.
• Team Management: Lead administrative, facility, and helpdesk teams, ensuring effective performance, coaching, and productivity.
• Vendor Management: Manage service providers for security, housekeeping, catering, maintenance, and equipment, including SLAs, performance reviews, and contract renewals.
• Budget & Cost Control: Support annual budgeting, monitor administrative expenses, and optimize utility, supply, and operational costs.
• Procurement & Inventory: Oversee procurement, office supplies, asset management, and inventory controls within approved budgets.
• Compliance & Safety: Ensure compliance with statutory regulations, workplace safety, health, hygiene, and corporate standards.
• Internal Coordination: Coordinate with business teams on office relocations, events, logistics, and administrative requirements.

Key Requirements & Qualification"s

• Experience: 15+ years in corporate administration and facilities management, including 3–5 years in a managerial role, preferably in IT/ITeS/FinTech.
• Domain Expertise: Strong knowledge of facility operations, vendor management, office logistics, compliance, and budgeting.
• Leadership: Proven experience managing cross-functional support teams and resolving operational escalations.
• Problem-Solving: Ability to streamline processes, identify operational gaps, and drive improvements.
• Communication: Strong interpersonal, negotiation, and stakeholder management skills.
• Adaptability: Ability to manage multiple priorities, operational emergencies, and changing business needs.

Education

Bachelor’s degree in Business Administration, Management, or a related field. MBA/Master’s degree or certifications such as IFMA/PMP will be an added advantage.