Admin/Facility Manager

Pratiti Technologies; Pune District; On-site; INR 1,000,000 - 1,500,000; Full time

Job summary

An IT services company in Pune is seeking an Admin/Facility Manager to manage day-to-day operations, office infrastructure, and vendor contracts. The ideal candidate will maintain a safe and efficient workplace, support IT infrastructure, and ensure compliance with safety regulations. This role requires a Bachelor's degree, 5+ years of experience in facilities management, and strong operational and communication skills.

Qualifications

• 5+ years of experience in facilities and administrative management, preferably in IT/ITES industry.
• Knowledge of office infrastructure management and safety standards.
• Good communication and leadership abilities.

Responsibilities

• Oversee daily maintenance and functionality of office premises.
• Manage contracts with vendors for facility-related services.
• Coordinate IT support and ensure compliance with safety regulations.

Skills

Vendor management

Operational skills

Communication

Leadership

Problem-solving

Education

Bachelor's degree in Business Administration or related field

Job description

About the Role

We are seeking a proactive and organized Admin/Facility Manager to oversee the day‑to‑day administrative operations, office infrastructure, and facility management of our IT services company. The ideal candidate will ensure a safe, efficient, and well‑maintained workplace while supporting a dynamic, fast‑paced tech environment.

Key Responsibilities

• Facility & Office Management:
  • Oversee the daily maintenance, cleanliness, and functionality of office premises and infrastructure.
  • Manage security, housekeeping, pantry services, and office upkeep through internal teams or outsourced vendors.
  • Plan and execute seating arrangements, workspace allocation, and infrastructure expansion as per business requirements.
• Vendor & Asset Management:
  • Identify, negotiate, and manage contracts with vendors for facility‑related services (housekeeping, security, supplies, office equipment, etc.).
  • Track and maintain an up‑to‑date asset inventory for office equipment, IT infrastructure, and company resources.
• Administrative Operations:
  • Manage front office, courier services, visitor management, and other administrative functions.
  • Oversee travel management, accommodation, and logistics for employees and guests when required.
  • Ensure timely procurement of office supplies, stationery, and consumables.
• IT & Infrastructure Support Coordination:
  • Liaise with internal IT support and external vendors to maintain uninterrupted power supply, network, and infrastructure support.
  • Coordinate AMC (Annual Maintenance Contracts) for UPS, HVAC, elevators, and other critical systems.
• Compliance & Safety:
  • Ensure adherence to statutory and safety regulations for office premises (fire safety, workplace health regulations, etc.).
  • Develop and oversee office emergency preparedness plans, security protocols, and evacuation procedures.
• Budgeting & Reporting:
  • Prepare and manage facility budgets and expense tracking for administration‑related activities.
  • Submit periodic reports on facility operations, vendor performance, and cost optimizations.

Skills & Qualifications

• Must‑Have:
  • Bachelor’s degree in Business Administration, Facilities Management, or related field.
  • 5+ years of experience in facilities and administrative management, preferably in IT/ITES industry.
  • Strong vendor management, negotiation, and operational skills.
  • Knowledge of office infrastructure management, safety standards, and regulatory compliances.
  • Good communication, leadership, and problem‑solving abilities.
• Preferred:
  • Experience in managing multi‑location office operations.
  • Exposure to IT infrastructure support processes and business continuity protocols.