Facilities coordinator MIS

Jones Lang LaSalle Incorporated; Indore District; On-site; INR 600,000 - 800,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Indore, MP, is seeking a MIS and Administrative Operations professional to maintain ERP, HRMS, and CRM systems; generate reports; and manage office operations. The role combines data management, process improvement, and cross-functional support to ensure efficient business workflows.

You will oversee data accuracy, backups, access control, and document procedures while coordinating travel, facilities, and executive calendars.

Qualifications

• Bachelor's degree in Business Administration, Information Systems, or related field.
• 2–4 years experience in MIS and administrative roles.
• Proficiency in MS Office Suite, database management, and enterprise software systems.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent communication and interpersonal abilities.

Responsibilities

• Maintain and monitor enterprise software systems including ERP, HRMS, and CRM platforms.
• Generate automated reports and dashboards for management decision-making.
• Ensure data accuracy, system backups, and user access management across all business applications.
• Troubleshoot system issues and coordinate with IT support for technical resolutions.
• Oversee daily office operations including facility management, vendor coordination, and administrative process optimization.
• Manage office supplies, equipment procurement, and maintenance schedules.
• Coordinate meeting logistics, travel arrangements, and executive calendar management.
• Ensure compliance with company policies and regulatory requirements.
• Collect, validate, and analyze business data from multiple sources to create comprehensive reports.
• Develop standardized reporting templates for various departments.
• Maintain databases for HR records, vendor information, and operational metrics.
• Support audit processes by preparing documentation and system reports.
• Identify opportunities to digitize manual processes and improve administrative workflows.
• Implement automated solutions for routine tasks such as expense reporting, leave management, and document approvals.
• Create and update standard operating procedures for both technical and administrative functions.
• Provide technical support and training to employees on system usage and administrative procedures.
• Coordinate between different departments to ensure smooth information flow and process alignment.
• Support special projects requiring both technical and administrative expertise.
• Supervise reception, security, and housekeeping staff.
• Manage office space allocation and layout optimization.
• Coordinate with building management for maintenance issues and facility improvements.
• Handle visitor management and ensure workplace safety protocols.

Skills

MS Office Suite

Database management

Enterprise software systems

Communication & interpersonal

Education

Bachelor's degree in Business Administration, Information Systems, or related field

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

MIS Management Information Systems

• Maintain and monitor enterprise software systems including ERP, HRMS, and CRM platforms.
• Generate automated reports and dashboards for management decision-making.
• Ensure data accuracy, system backups, and user access management across all business applications.
• Troubleshoot system issues and coordinate with IT support for technical resolutions.

Administrative Operations

• Oversee daily office operations including facility management, vendor coordination, and administrative process optimization.
• Manage office supplies, equipment procurement, and maintenance schedules.
• Coordinate meeting logistics, travel arrangements, and executive calendar management.
• Ensure compliance with company policies and regulatory requirements.

Data Management & Reporting

• Collect, validate, and analyze business data from multiple sources to create comprehensive reports.
• Develop standardized reporting templates for various departments.
• Maintain databases for HR records, vendor information, and operational metrics.
• Support audit processes by preparing documentation and system reports.

Process Improvement

• Identify opportunities to digitize manual processes and improve administrative workflows.
• Implement automated solutions for routine tasks such as expense reporting, leave management, and document approvals.
• Create and update standard operating procedures for both technical and administrative functions.

Cross-functional Support

• Provide technical support and training to employees on system usage and administrative procedures.
• Coordinate between different departments to ensure smooth information flow and process alignment.
• Support special projects requiring both technical and administrative expertise.

Office Management

• Supervise reception, security, and housekeeping staff.
• Manage office space allocation and layout optimization.
• Coordinate with building management for maintenance issues and facility improvements.
• Handle visitor management and ensure workplace safety protocols.

Required Qualifications

• Bachelor's degree in Business Administration, Information Systems, or related field.
• 2-4 years experience in MIS and administrative roles.
• Proficiency in MS Office Suite, database management, and enterprise software systems.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent communication and interpersonal abilities.

Location: On-site –Indore, MP

Scheduled Weekly Hours: 48

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.