Assistant Facility Manager

Jones Lang LaSalle Incorporated; India; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking an Assistant Facility Manager for our Bengaluru, KA office. You will oversee day-to-day office operations, optimize space utilization, and coordinate moves within leased space.

You will manage meeting rooms, contracts, and vendor relationships to ensure service quality. Responsibilities cover safety compliance, budgeting, repairs, and sustainability initiatives.

Qualifications

• Strong communication and negotiation abilities.
• Project management and organizational skills.
• Problem-solving and quick decision-making capabilities.
• Budget management and cost control expertise.
• Understanding of building systems and maintenance.
• Knowledge of health and safety regulations.
• Vendor management experience.
• Customer service orientation.
• Attention to detail.
• Ability to multitask and prioritize.

Responsibilities

• Oversee day-to-day operations of the office floor.
• Optimize workspace layout and utilization.
• Manage meeting room scheduling and booking systems.
• Coordinate moves, adds, and changes within the leased space.
• Work within lease agreement constraints.
• Vendor and Contractor Coordination.
• Manage relationships with building management.
• Coordinate cleaning services, maintenance contractors, and IT support vendors.
• Negotiate and manage service contracts.
• Monitor vendor performance and ensure quality standards.
• Oversee timely completion of contracted work.
• Handle tenant-specific maintenance issues.
• Report building defects to property management.
• Coordinate repairs to fixtures and finishes within leased space.
• Ensure prompt resolution of issues affecting employee comfort and productivity.
• Liaise with landlord on major building system issues.
• Develop and manage facilities budget.
• Track expenses for services, supplies, repairs, and improvements.
• Optimize costs while maintaining service quality.
• Process invoices and manage vendor payments.
• Forecast future facility needs and costs.
• Serve as primary contact for facility-related concerns.
• Address temperature, lighting, and comfort complaints.
• Manage ergonomic requests and workspace adjustments.
• Oversee kitchen supplies and office supplies.
• Maintain common area resources and amenities.
• Champion sustainability initiatives.
• Implement waste reduction programs.
• Promote energy-saving practices.
• Develop and maintain green office policies.
• Align sustainability efforts with company values and building requirements.
• Oversee building access systems and security badges.
• Manage workplace booking systems.
• Maintain facility management software and databases.

Skills

Negotiation

Project management

Organizational skills

Budget control

Vendor management

Communication

Problem solving

Multitasking

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Role : Assistant Facility Manager

Core Responsibilities

Space Management and Operations

• Oversee day-to-day operations of the office floor
• Optimize workspace layout and utilization
• Manage meeting room scheduling and booking systems
• Coordinate moves, adds, and changes within the leased space
• Work within lease agreement constraints
• Vendor and Contractor Coordination
• Manage relationships with building management
• Coordinate cleaning services, maintenance contractors, and IT support vendors
• Negotiate and manage service contracts
• Monitor vendor performance and ensure quality standards
• Oversee timely completion of contracted work

Maintenance and Repairs

• Handle tenant-specific maintenance issues
• Report building defects to property management
• Coordinate repairs to fixtures and finishes within leased space
• Ensure prompt resolution of issues affecting employee comfort and productivity
• Liaise with landlord on major building system issues

Health, Safety, and Compliance

• Ensure office complies with health and safety regulations
• Conduct risk assessments
• Maintain emergency procedures and evacuation plans
• Manage first aid supplies and equipment
• Coordinate fire drills and safety training
• Ensure compliance with building rules and lease requirements

Budget Management

• Develop and manage facilities budget
• Track expenses for services, supplies, repairs, and improvements
• Optimize costs while maintaining service quality
• Process invoices and manage vendor payments
• Forecast future facility needs and costs

Employee Services and Support

• Serve as primary contact for facility-related concerns
• Address temperature, lighting, and comfort complaints
• Manage ergonomic requests and workspace adjustments
• Oversee kitchen supplies and office supplies
• Maintain common area resources and amenities

Sustainability and Efficiency

• Champion sustainability initiatives
• Implement waste reduction programs
• Promote energy-saving practices
• Develop and maintain green office policies
• Align sustainability efforts with company values and building requirements

Technology and Systems

• Oversee building access systems and security badges
• Manage workplace booking systems
• Maintain facility management software and databases

Key Skills Required

• Strong communication and negotiation abilities
• Project management and organizational skills
• Problem-solving and quick decision-making capabilities
• Budget management and cost control expertise
• Understanding of building systems and maintenance
• Knowledge of health and safety regulations
• Vendor management experience
• Customer service orientation
• Attention to detail
• Ability to multitask and prioritize

Typical Reporting Structure

Reports to senior operations leadership, HR, or administrative management Serves as liaison between tenant organization and building owner

Location: On-site - Bengaluru, KA

Scheduled Weekly Hours: 48

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.