Facilities Services-O2

Jones Lang LaSalle Incorporated; Mumbai; On-site; INR 800,000 - 1,100,000; Full time

Job summary

JLL is seeking an experienced Facilities Manager for our Mumbai on-site location. You will supervise maintenance of HVAC, electrical, plumbing and related systems, monitor energy usage, and oversee vendor performance to ensure compliance with company standards.

The role requires strong leadership, contract administration and knowledge of safety guidelines. You will report to the FM lead and coordinate with site teams to deliver high service levels in a challenging environment.

Qualifications

• More than 5 years in Facility Management – Soft Services and Engineering.
• Diploma in Electrical/Mechanical engineering or equivalent.
• Contract administration experience and tendering exposure.

Responsibilities

• Oversee routine maintenance, energy conservation and risk management at site.
• Monitor invoices for technical services and ensure compliance with SOPs.
• Coordinate with vendors and on-site teams to meet service levels.
• Maintain asset registers, logs, and monthly site reports.
• Ensure safety, fire and health standards are followed at site.

Skills

Facility management

Energy management

Vendor coordination

Safety compliance

Leadership

MS Office

Education

Diploma in Electrical/Mechanical engineering

Engineering degree (optional)

Tools

MS Office

CMMS (maintenance software)

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Description Executing flawless technical activities As the go-to person in all things technical, you’ll keep the Company up to speed on operating and utilities costs. Together with the building manager, you will monitor the invoices for technical services rendered. Aside from these, you’ll keep an eye out on the maintenance practices of our contractors to ensure that their scope of work is aligned with manufacturer recommendations and our own preventive maintenance standards. You’ll also oversee the repair and maintenance of cooling and heating systems, plumbing and water supply, electricity and lighting fixtures, and other equipment and supplies. Moreover, you’ll be in charge of performing routine inspection, inventory and documentation of these systems. Set up Standard Operating Procedures for the management of the critical environment and ensure compliance at site.

• Understands the engineering design and operational aspects of the utility systems and equipment's at location
• Must be able to recognize system shortcomings and respond to operational and emergency situations.
• Ensure Planned Preventive Maintenance activities are undertaken in accordance with the schedule.
• Ensure the implementation and management of Risk and Safety work practices to reduce any interruption to operations.
• Implement regular inspections of the facility on energy conservation, maintenance practices, utility management and risk management procedures.
• Implement the pre-emptive maintenance program to reduce the risk of sudden failures of critical equipment
• Provide training to on-site teams on equipment procedures and implementation.
• Support service delivery teams on equipment maintenance and upkeep.
• Conduct regular inspections to ensure that the procedures are being followed and updated as required.
• Implement and manage an audit programme to ensure the exposure to risk is minimised.
• Communicate to the FM through on all incidents and all important operational issues which requires his assistance, guidance and approval.
• Adhere to the reporting procedures as per JLL standards and requirements
• Follow the Standard process for managing all FM requirements at the location.
• Ensure building compliances are checked for site and records maintained Ensure
• Planned Preventive Maintenance activities are undertaken in accordance with the schedule.
• Ensure the implementation and management of Risk and Safety work practices as per standards
• Implement regular inspections of the facility on energy conservation, maintenance practices, utility management and risk management procedures.
• Provide training to on-site teams on equipment procedures and implementation.
• All desired trainings are completed as per schedule
• Conduct regular meetings with vendor partners and ensure delivery standards / schedules are met
• Implement and manage an internal audit programme to ensure the exposure to risk is minimised.
• Implement and manage an internal audit programme to ensure the exposure to risk is minimised.

Health and Safety

• Ensure compliance with statutory regulations on fire, health and safety standards.
• Ensure all safety procedures, including Crisis Management/ Business Continuity and Emergency Procedures are maintained at all times.

Others

• Maintain equipment database for site.
• Develop and implement innovative programs and processes that reduce utility costs, increase productivity and savings.
• Initiate strategies to achieve measurable improvements in energy consumption.
• Monitor adhok jobs and project work.
• Prepare / provide input to the site monthly report to be submitted by FM Performance objectives and Key Performance Measures
• Manage all FM related requirements for the location to the end user satisfaction levels and maintain JLL standards on deliverables.
• Registers for M&E Operations
• Log Book, PPM Reports, Check Lists maintained on site
• Management Savings initiatives proposed for the location
• Closure of helpdesk complaints as per TAT
• Daily, weekly and monthly reports submission on time
• Vendor staff attendance checks and validation
• Statutory audit coordination

Providing sound leadership to boost results Acts as leadership role model for Jones Lang LaSalle by behaving consistently with cultural requirements. Set stretch targets for self to achieve maximum team performance. Is able to make difficult decisions and resolve problems or improve operations. Actively searches out opportunities to achieve bestresults Promotes open, constructive and collaborative relations with superiors, subordinates, peers and clients. Gains respect of Jones Lang LaSalle people, clients, and where appropriate, with the broader business community.

Mastery in the field Working for a global real estate leader like JLL, you must demonstrate technical expertise that will help you go head-to-head with some of the industry’s most brilliant minds. Having said so, the ideal candidate must be a Having an experience of more than 5 years in Facility Management – Soft Service and Engineering graduate with minimum of 2 years experience or Diploma graduate with 4 plus years of experience in the relevant field. Tertiary qualifications in property, building or facilities management required and Contract Administration experience required. Excellent people skills and ability to interact with a wide range of client staff and demands ,Demonstrated experience with tendering and service improvement initiatives required. Knowledge of Occupational Safety requirements with effective listening, communicates through actions and examples. Have strong written and oral communication skills.

Location: On-site –Mumbai, MH

Scheduled Weekly Hours: 48

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page

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For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.