F&A Senior Admin Assistant

228 UPS Logistics Private Limited; Pune District; On-site; INR 300,000 - 450,000; Full time

Job summary

228 UPS Logistics Private Limited in Pune seeks a meticulous Accounts Payable Invoice Processor to manage and process invoices, ensuring accuracy and compliance with policies.

You will enter data into Oracle, liaise with vendors, perform reconciliations, and assist with month-end close while supporting the finance team.

Fresh graduates with B.Com/BBA/MBA in Finance are welcomed; prior AP experience is a plus.

Qualifications

• Excellent accuracy and attention to detail in invoice processing.
• Strong organizational skills to manage multiple tasks and deadlines.
• Clear verbal and written communication with vendors and internal teams.
• Proficiency in SAP or Oracle and Microsoft Excel.
• Strong problem-solving abilities to resolve discrepancies.
• Ability to work collaboratively in a team.
• Finance degree candidates (B.Com/BBA/MBA) freshers preferred; prior AP experience helpful.

Responsibilities

• Process high volumes of invoices with necessary approvals and documentation.
• Enter invoice details into Oracle ensuring accuracy.
• Communicate with vendors to resolve discrepancies and inquiries.
• Perform regular AP reconciliations and resolve discrepancies.
• Ensure invoices comply with policies and regulatory requirements.
• Generate and analyze AP reports to aid planning and decisions.
• Support month-end closing and assist finance team as needed.

Skills

Attention to detail

Organizational skills

Communication

Technical proficiency

Problem-solving

Team player

Education

B.Com / BBA / MBA in Finance

Tools

SAP

Oracle

Job description

We are seeking a meticulous and detail-oriented Accounts Payable Invoice Processor to join our finance team. The ideal candidate will be responsible for managing and processing invoices, ensuring accuracy and compliance with company policies, and maintaining strong vendor relationships. This role is crucial for maintaining the financial health and operational efficiency of our organization.

Job Duties

• Invoice Processing: Accurately process a high volume of invoices, ensuring all necessary approvals and documentation are obtained.
• Data Entry: Enter invoice details into the accounting system (Oracle), ensuring accuracy and completeness.
• Vendor Management: Communicate with vendors/customers to resolve invoice discrepancies, payment issues, and respond to inquiries.
• Reconciliation: Perform regular reconciliations of accounts payable transactions and resolve any discrepancies.
• Compliance: Ensure all invoices comply with company policies and procedures, as well as relevant regulatory requirements.
• Reporting: Generate and analyze accounts payable reports to assist in financial planning and decision-making.
• Support: Assist with month-end closing activities and provide support to the finance team as needed.

Key Skills Requirements

• Attention to Detail: Exceptional accuracy and attention to detail in processing invoices and data entry.
• Organizational Skills: Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Communication: Excellent verbal and written communication skills for effective interaction with vendors and internal teams.
• Technical Proficiency: Proficiency in accounting software (e.g., SAP, Oracle) and Microsoft Office Suite, particularly Excel.
• Problem-Solving: Strong problem-solving skills to identify and resolve discrepancies and issues.
• Team Player: Ability to work collaboratively within a team environment.
• Qualification: B.Com, BBA or MBA in Finance Freshers. Previous experience in accounts payable or a similar finance role is also preferred.

Employee Type: Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation. In 1907, two teenage entrepreneurs in a Seattle basement started with a $100 loan and created what would become the world’s largest package delivery service. Today, operating in more than 220 countries and territories, UPS is committed to moving our world forward by delivering what matters. UPS and its more than 500,000 UPSers around the globe are a transportation and logistics leader, offering innovative solutions to customers, big and small. UPS understands and appreciates its responsibility to help build safe, stronger and more resilient communities founded on justice and economic opportunity for all, supported by a healthy, sustainable global environment.