F&A Senior Admin Assistant (Accounts Payable)

UPS Supply Chain Solutions (UPS SCS); Pune District; On-site; INR 420,000 - 540,000; Full time

Job summary

UPS Supply Chain Solutions (UPS SCS) is seeking an Accounts Payable Senior Admin Assistant to manage day-to-day processing of expenses and invoices for multiple regions. The role includes training team members, floor support, and resolving country accounting queries with high accuracy.

The position requires ability to handle rotational shifts, multi-tasking, and effective communication with internal staff and vendors to ensure timely payments and accurate postings.

Qualifications

• 1 Year of experience in US Accounts payable is required.
• Knowledge and experience in CW1 application.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills.
• Knowledge of links between FA departments in GBS.
• Good knowledge of MS Office applications.
• Accuracy and attention to details.
• Analytical and problem-solving skills.
• Must possess advanced reasoning and research skills.
• Decision making skills.

Responsibilities

• Process invoices or audits for US, CA, ERAC, LRAC and ISMEA countries.
• Timely payment of invoices with high level of accuracy.
• Interact with internal UPS staffs or vendors when there are discrepancies on the invoices.
• Perform other job-related duties as required.
• Preparation and inspection of the daily audit on already booked items; rectify in system as needed.
• Create respective Correction Forms for rebooking purposes.
• Daily checks of pending payment run.
• Preparation and publishing quality booking reports.
• Communicate with internal customers via email for AP questions.
• Follow up with team on vendor statements and discrepancies; liaise between departments and vendors.

Skills

Attention to detail

Excellent written and verbal

Interpersonal skills

Analytical and problem-solving

Decision making

Advanced reasoning

Tools

CW1 application

Job description

Job Summary

The Accounts Payable Senior Admin Assistant will be responsible for execution of day-to-day activities and coordination for accurate and timely processing of all expenses/invoices to internal / external vendors and individuals. He/she will be responsible for conducting training sessions related to process for team members, providing floor support to team members for challenging items, country accounting queries. The position requires exceptional attention to detail and timely resolution with high level of accuracy. The Senior Admin Assistant should be a multi-tasking person along with willingness to take additional and challenging responsibilities and flexible to work in any shift timings as per business requirement.

Shift Timings

Shift Timings: Rotational shift (5 days a week)

Job Duties

• Process invoices or conduct audits for US, CA, ERAC, LRAC and ISMEA countries


• Timely payment of invoices with high level of accuracy


• Interact with internal UPS staffs or vendors when there are discrepancies on the invoices


• Perform other job-related duties as required


• Preparation and inspection of the daily audit on already booked items. Making necessary rectifications in the system on wrongly booked items.


• Creating respective Correction Forms for rebooking purposes


• Daily checks of pending payment run


• Preparation and publishing quality booking reports


• Communicating / Providing customer service to internal customers via written email communication for all A/P related questions


• Follow up with team members on vendor account statements and other discrepancies regarding payment of accounts and serve as a liaison between departments and vendors in the resolution of administrative problems and inquiries.


• Creating and supervising weekly logs unpaid invoices, open POs, system holds etc.


• Ensuring accuracy with regards to Audit requirements and regulations adhered and delivered as per expectations


• Performing miscellaneous job-related duties as assigned

Preferred skills and qualifications

• 1 Year of experience in US Accounts payable is required


• Knowledge and experience in CW1 application


• Excellent written and verbal communication skills


• Excellent interpersonal skills


• Knowledge of links between FA departments in GBS


• Good knowledge of MS Office applications


• Accuracy and attention to details


• Analytical and problem-solving skills


• Must possess advanced reasoning and research skills


• Decision making skills

Employee Type

Permanent