F&A Senior Admin Assistant

hcmportal; Pune District; On-site; INR 350,000 - 520,000; Full time

Job summary

UPS is seeking a meticulous Accounts Payable Invoice Processor to join its finance team in Pune. The role focuses on handling and processing invoices, ensuring accuracy and policy compliance while maintaining strong vendor relationships.

The ideal candidate will enter invoice data into Oracle, resolve discrepancies, and assist with month-end activities. Freshers with B.Com/BBA/MBA in Finance are welcome to apply for this permanent position.

Qualifications

• Attention to detail in processing invoices and data entry.
• Strong organizational skills to manage multiple tasks and deadlines.
• Excellent verbal and written communication with vendors and internal teams.
• Proficiency in accounting software (SAP, Oracle) and Excel.
• Ability to identify and resolve discrepancies and issues.
• Collaborative team player in a finance environment.
• Finance degree (B.Com/BBA/MBA) Freshers preferred; prior AP experience beneficial.

Responsibilities

• Invoice Processing: Accurately process a high volume of invoices with necessary approvals.
• Data Entry: Enter invoice details into the accounting system (Oracle) accurately.
• Vendor Management: Communicate with vendors to resolve discrepancies and payment issues.
• Reconciliation: Regularly reconcile accounts payable transactions.
• Compliance: Ensure invoices comply with policies and regulatory requirements.
• Reporting: Generate accounts payable reports for planning and decision-making.
• Support: Assist with month-end closing and finance team support.

Skills

Attention to detail

Organizational skills

Communication

Technical proficiency

Problem solving

Team player

Education

B.Com, BBA or MBA in Finance

Tools

SAP

Oracle

Excel

Job description

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

We are seeking a meticulous and detail-oriented Accounts Payable Invoice Processor to join our finance team. The ideal candidate will be responsible for managing and processing invoices, ensuring accuracy and compliance with company policies, and maintaining strong vendor relationships. This role is crucial for maintaining the financial health and operational efficiency of our organization.

Job Duties

• Invoice Processing: Accurately process a high volume of invoices, ensuring all necessary approvals and documentation are obtained.
• Data Entry: Enter invoice details into the accounting system (Oracle), ensuring accuracy and completeness.
• Vendor Management: Communicate with vendors/customers to resolve invoice discrepancies, payment issues, and respond to inquiries.
• Reconciliation: Perform regular reconciliations of accounts payable transactions and resolve any discrepancies.
• Compliance: Ensure all invoices comply with company policies and procedures, as well as relevant regulatory requirements.
• Reporting: Generate and analyze accounts payable reports to assist in financial planning and decision-making.
• Support: Assist with month-end closing activities and provide support to the finance team as needed.

Key Skills Requirements

• Attention to Detail: Exceptional accuracy and attention to detail in processing invoices and data entry.
• Organizational Skills: Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Communication: Excellent verbal and written communication skills for effective interaction with vendors and internal teams.
• Technical Proficiency: Proficiency in accounting software (e.g., SAP, Oracle) and Microsoft Office Suite, particularly Excel.
• Problem-Solving: Strong problem-solving skills to identify and resolve discrepancies and issues.
• Team Player: Ability to work collaboratively within a team environment.
• Qualification: B.Com, BBA or MBA in Finance Freshers. Previous experience in accounts payable or a similar finance role is also preferred.

Employee Type:

Permanent

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