Export Documentation Executive

Jakson Group; Dadri; On-site; INR 300,000 - 420,000; Full time

Job summary

Jakson Group in India is seeking a skilled Export Documentation Executive to manage end-to-end documentation for international shipments. You will prepare invoices, packing lists, bills of lading, and origin certificates, ensuring accuracy and regulatory compliance.

You will coordinate with freight forwarders, banks, and customs, handle LC documents, track shipments, maintain licenses (IEC, RCMC), and use SAP for order processing and billing.

Qualifications

• Graduate/Diploma in International Trade, Logistics, or related field.
• 2–5 years' experience in export documentation.
• Working knowledge of customs procedures, Incoterms, and export-import regulations.
• Hands-on experience with SAP (SD/MM) for order processing, billing, and shipment documentation.
• Proficiency in MS Office and ERP/export documentation software.
• Strong attention to detail and coordination skills.

Responsibilities

• Prepare and process export documents: invoice, packing list, bill of lading, certificate of origin, shipping bill.
• Ensure compliance with DGFT, customs, and international trade regulations (FEMA, FTP).
• Coordinate with freight forwarders, CHA, banks, and customs for shipment clearance.
• Handle LC (Letter of Credit) documentation and bank negotiation documents.
• Track shipments and ensure timely dispatch as per export schedules.
• Maintain export records, licenses (IEC, RCMC) and ensure timely renewals.
• Liaise with internal teams (sales, finance, warehouse) for order-to-shipment coordination.
• Handle DGFT portal filings, incentive claims (RoDTEP, duty drawback, etc.).
• Create and manage export documentation, shipment tracking, and billing entries in SAP.

Skills

Attention to detail

Coordination skills

Incoterms knowledge

Education

Graduate/Diploma in International Trade, Logistics, or related field

Tools

SAP (SD/MM)

MS Office

ERP/export documentation software

Job description

Key Responsibilities:

• Prepare and process export documents invoice, packing list, bill of lading, certificate of origin, shipping bill, etc.


• Ensure compliance with DGFT, customs, and international trade regulations (FEMA, FTP)


• Coordinate with freight forwarders, CHA, banks, and customs for smooth shipment clearance


• Handle LC (Letter of Credit) documentation and bank negotiation documents


• Track shipments and ensure timely dispatch as per export schedules


• Maintain export records, licenses (IEC, RCMC) and ensure timely renewals


• Liaise with internal teams (sales, finance, warehouse) for order-to-shipment coordination


• Handle DGFT portal filings, incentive claims (RoDTEP, duty drawback, etc.)


• Create and manage export documentation, shipment tracking, and billing entries in SAP.

Requirements:

• Graduate/Diploma in International Trade, Logistics, or related field


• 2–5 years' experience in export documentation


• Working knowledge of customs procedures, Incoterms, and export‑import regulations


• Hands‑on experience with SAP (SD/MM module) for order processing, billing, and shipment documentation


• Proficiency in MS Office and ERP/export documentation software


• Strong attention to detail and coordination skills