Export Documentation Executive

Medi Pharma Drug House; Mumbai City; On-site; INR 450,000 - 750,000; Full time

Job summary

Medi Pharma Drug House is seeking an Export Executive in Mumbai to manage international shipments, documentation, and compliance. The role coordinates with freight forwarders and internal teams to ensure timely delivery and regulatory adherence.

Ideal candidates have 2–4 years in export operations, strong knowledge of Incoterms, and excellent communication skills. Proficiency in Excel and ERP tools is a plus.

Qualifications

• Bachelor's degree in Commerce, Business Administration, International Trade, Logistics, or related field.
• 2–4 years of export operations or international logistics experience.
• Strong knowledge of Incoterms and customs documentation.
• Excellent organizational and communication skills.
• Proficient MS Office, especially Excel.

Responsibilities

• Export Logistics: coordinate with freight forwarders and partners for export shipments.
• Documentation Management: prepare and review export documents including invoices, packing lists, B/L, AWB, origin certificates, insurance.
• Compliance: ensure compliance with international trade regulations and customs procedures.
• Shipment Tracking: monitor shipments from departure to delivery and resolve issues.
• Coordination: liaise with Sales, Logistics, Finance, customers, banks, and agencies.
• Rate Negotiation: negotiate shipping rates and terms with providers.
• Record Keeping: maintain records of export transactions and communications.
• Customer Service: address inquiries related to shipping and delivery status.

Skills

Export operations

International logistics

Documentation management

Trade compliance

Negotiation skills

MS Excel

Education

Bachelors degree in related field

Tools

Flexi

Spectrum

ERP software

Job description

Job Summary:

We are seeking a highly organized and detail-oriented Export Executive to manage and coordinate all aspects of our international shipping and documentation processes. The ideal candidate will ensure compliance with global trade regulations, optimize logistics, and facilitate the smooth and timely delivery of our products to international clients.

Key Responsibilities:

Export Logistics: Coordinate with freight forwarders, shipping lines, and logistics partners to arrange optimal transportation for export shipments (ocean, air, or road freight).

Documentation Management: Prepare, review, and manage all necessary export documents, including Commercial Invoices, Packing Lists, Bills of Lading (B/L), Airway Bills (AWB), Certificates of Origin, Insurance Certificates, and other compliance-related paperwork.

Compliance: Ensure all export activities strictly comply with international trade regulations, customs laws, tariffs, and company policies. Handle customs clearance procedures as needed.

Shipment Tracking: Monitor and track shipments from departure to final delivery, proactively resolving any issues, delays, or discrepancies that may arise during transit.

Coordination: Liaise effectively with internal teams (Sales, Logistics, Finance) and external parties (customers, suppliers, banks, government agencies) to ensure seamless export operations.

Rate Negotiation: Assist in negotiating and securing competitive shipping rates and terms with logistics providers.

Record Keeping: Maintain accurate and organized records of all export transactions, documentation, and communication for auditing and historical purposes.

Customer Service: Address customer inquiries related to shipping, documentation, and delivery status in a professional and timely manner.

Qualifications:

Bachelor's degree in Commerce, Business Administration, International Trade, Logistics, Supply Chain Management, or a related field.

[Specify number, e.g., 2-4] years of experience in export operations, international logistics, or a similar role.

Strong knowledge of international shipping procedures, trade terms (Incoterms), and customs documentation.

Familiarity with export compliance regulations and customs clearance processes.

Excellent organizational skills and meticulous attention to detail.

Strong communication (written and verbal) and negotiation skills.

Proficiency in MS Office Suite (especially Excel) and experience with relevant logistics or ERP software (e.g., Flexi, Spectrum, or industry-specific tools) is a plus.

Ability to manage multiple tasks and meet tight deadlines in a fast-paced environment.