Walk-in | Export Documentation Executive

Sunita Agri Exports; Mumbai; On-site; INR 250,000 - 350,000; Full time

Benefits offered by this job

Export docs exposure

International trade exposure

DGFT/ICEGATE exposure

Growth opportunities

Job summary

Sunita Agri Exports in Mumbai is seeking an Export Documentation Executive to prepare and verify export documents from order confirmation through shipment. Responsibilities include preparing Commercial Invoices, Packing Lists, Shipping Instructions, coordinating with CHA, freight forwarders, banks and logistics teams, and ensuring compliance with ICEGATE, DGFT, and related certificates.

Ideal candidates have at least 1 year in export docs, good English, and a B.Com/BBA/BBM; training and growth

Qualifications

• Experience in export documentation for shipments from order confirmation to shipment completion.
• Strong knowledge of Commercial Invoices, Packing Lists and Shipping Instructions.
• Familiar with ICEGATE, DGFT, and export-related certificates.
• Graduate in B.Com/BBA/BBM or related field; good written and spoken English.
• Detail-oriented with ability to coordinate with CHA, banks and logistics partners.

Responsibilities

• Prepare and verify export documentation for shipments from order confirmation until shipment completion.
• Prepare Commercial Invoices, Packing Lists, Shipping Instructions and other export-related documents.
• Coordinate with CHA, freight forwarders, shipping lines, transporters and other logistics partners for smooth shipment execution.
• Prepare and coordinate Shipping Bill documentation and verify shipping bill details before and after filing.
• Handle export documentation related to Bill of Lading, Certificate of Origin, Fumigation Certificate, Phytosanitary Certificate, Health Certificate and other product/country-specific certificates.
• Coordinate with banks for export-related documentation, submission of documents and follow-up for payment realization.
• Maintain proper records of shipping documents, export invoices, BRC/e-BRC and shipment files.
• Coordinate with the accounts team regarding export invoices, GST-related export documentation and payment realization.
• Work on ICEGATE, DGFT and other relevant government/export portals as required.
• Assist in tracking RoDTEP, drawback, Advance Authorisation and other export-related benefits and documentation.
• Coordinate with internal purchase, sales, warehouse, logistics and finance teams to ensure accurate and timely documentation.
• Check shipping documents carefully to avoid discrepancies, delays, penalties and amendments.
• Maintain shipment-wise documentation and ensure all records are complete and properly filed.
• Follow up with relevant authorities, banks, CHA and logistics partners for pending documents and approvals.

Skills

Export documentation

ICEGATE & DGFT

MS Excel

Attention to detail

Coordination

Multitasking

Education

B.Com / BBA / BBM

Tools

ICEGATE

DGFT portal

Job description

Role & Responsibilities:

• Prepare and verify export documentation for shipments from order confirmation until shipment completion.
• Prepare Commercial Invoices, Packing Lists, Shipping Instructions and other export-related documents.
• Coordinate with CHA, freight forwarders, shipping lines, transporters and other logistics partners for smooth shipment execution.
• Prepare and coordinate Shipping Bill documentation and verify shipping bill details before and after filing.
• Handle export documentation related to Bill of Lading, Certificate of Origin, Fumigation Certificate, Phytosanitary Certificate, Health Certificate and other product/country-specific certificates.
• Coordinate with banks for export-related documentation, submission of documents and follow-up for payment realization.
• Maintain proper records of shipping documents, export invoices, BRC/e-BRC and shipment files.
• Coordinate with the accounts team regarding export invoices, GST-related export documentation and payment realization.
• Work on ICEGATE, DGFT and other relevant government/export portals as required.
• Assist in tracking RoDTEP, drawback, Advance Authorisation and other export-related benefits and documentation.
• Coordinate with internal purchase, sales, warehouse, logistics and finance teams to ensure accurate and timely documentation.
• Check shipping documents carefully to avoid discrepancies, delays, penalties and amendments.
• Maintain shipment-wise documentation and ensure all records are complete and properly filed.
• Follow up with relevant authorities, banks, CHA and logistics partners for pending documents and approvals.

Preferred Candidate Profile:

• Minimum 1 year of experience in Export Documentation / Import-Export Documentation.
• Experience working with an export house, merchant exporter, FMCG/food exporter or trading company will be preferred.
• Working knowledge of ICEGATE, DGFT, Shipping Bills and export documentation.
• Knowledge of e-BRC, RoDTEP, drawback, LUT and export-related GST procedures will be an advantage.
• Good knowledge of Commercial Invoice, Packing List, Bill of Lading and Certificate of Origin.
• Good coordination and follow-up skills with CHA, freight forwarders, shipping lines and banks.
• Strong attention to detail and ability to identify documentation discrepancies.
• Good knowledge of MS Excel and basic computer applications.
• Graduate in B.Com, BBA, BBM or a related field.
• Good written and spoken English.
• Should be organised, responsible and capable of handling multiple shipments simultaneously.

What We Offer:

• Opportunity to work with an established export business and gain practical exposure to international trade.
• Exposure to multiple export products, international markets and shipping processes.
• Opportunity to develop expertise in export documentation, DGFT, ICEGATE and international logistics.
• Growth opportunities based on performance and experience.