Export/Import Executive

Alliance Recruitment Agency; Anand; On-site; INR 250,000 - 400,000; Full time

Job summary

Alliance Recruitment Agency in Gujarat seeks an Export Documentation Executive to handle international shipments, preparing invoices, packing lists, bills of lading and origin certificates, ensuring accuracy and regulatory compliance. You will coordinate with freight forwarders, customs, and suppliers, maintain records, and generate trade reports.

Requires knowledge of incoterms, export/import procedures, and proficiency in MS Office and ERP systems.

Qualifications

• Graduate in Business, Commerce or International Trade (preferred).
• Fresher or 1–2 years’ experience in export/import documentation and trade compliance.
• Knowledge of export/import documentation and international trade regulations.
• Understanding of incoterms and customs clearance processes.
• Proficiency with Microsoft Office (Excel, Word) and ERP systems.

Responsibilities

• Prepare, verify, and process invoices, packing lists, bills of lading, and certificates of origin for shipments.
• Ensure compliance with international trade regulations and tariff classifications.
• Plan and coordinate shipments with freight forwarders and track consignments for on-time delivery.
• Maintain communication with suppliers, shipping agents, customs officials, and internal teams.
• Stay updated on trade regulations and generate trade-related reports.
• Keep accurate records of shipments, invoices, and correspondence for audits.

Skills

Export/Import docs knowledge

Incoterms understanding

MS Office proficiency

ERP systems

Organizational multitasking

Communication skills

Education

Graduate in Business/Commerce/International Trade

Tools

MS Office

ERP systems

Job description

Key Responsibilities:

• Export & Import Documentation: Prepare, verify, and process all necessary documentation for international shipments, including invoices, packing lists, bill of lading, and certificates of origin.
• Customs & Compliance: Ensure all shipments comply with international trade regulations, customs laws, and tariff classifications.
• Logistics Coordination: Plan and coordinate shipments, liaise with freight forwarders, and track consignments to ensure timely delivery.
• Liaison & Communication: Maintain regular communication with suppliers, shipping agents, customs officials, and internal departments for smooth trade execution.
• Trade Regulations & Reporting: Stay updated on global trade policies, documentation requirements, and tariff regulations. Generate and maintain trade-related reports.
• Record Keeping & Data Entry: Maintain accurate and organized records of shipments, invoices, and trade-related correspondences for audit and reference purposes.

Required Skills & Competencies:

• Knowledge of export/import documentation and international trade regulations.
• Understanding of shipping procedures, incoterms, and customs clearance processes.
• Proficiency in Microsoft Office (Excel, Word) and ERP systems.
• Strong organizational and multitasking abilities.
• Effective communication and coordination skills to interact with multiple stakeholders.
• Basic understanding of logistics and supply chain operations.

Educational Qualifications & Experience:

• Qualification: Graduate in Business, Commerce, or International Trade (preferred).
• Experience: Fresher / 1-2 years of experience in export/import documentation and trade compliance.