Export Documentation Executive

Panama Petrochem; Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Panama Petrochem is seeking a professional to manage export documentation and shipping coordination from Mumbai. You will prepare proforma and commercial invoices, maintain shipment checklists, and ensure regulatory compliance for international shipments.

Your role includes coordinating with shipping lines, brokers, and accounts to ensure timely invoicing and payments, while maintaining accurate post-shipment records and banking documents.

Qualifications

• COO processing knowledge
• Export compliance processes knowledge (CRIA, SGS, CargoX, BSC, EIG)
• Courier bookings coordination with FedEx, Aramex, DHL and other partners
• Prepare and dispatch final shipping documents within timelines
• Track e-BRC via designated online platform
• Maintain records and post-shipment regulatory documentation

Responsibilities

• Prepare and issue Proforma Invoices accurately as per customer requirements.
• Create and maintain comprehensive export shipment checklists for Factory to ensure compliance with customer, shipping line, and regulatory requirements.
• Prepare Custom Invoices and other export-related documentation
• Review and verify export documentation checklists to ensure accuracy and completeness.
• Prepare and submit Shipping Instructions (SI) to shipping lines and coordinate for any required amendments or corrections.
• Follow up with shipping lines until the final Bill of Lading (B/L) or Sea Waybill (SWB) is issued and released.
• Coordinate with shipping lines to obtain freight invoices and other applicable charges.
• Liaise with the Accounts team to ensure timely processing and release of payments related to freight and shipping charges.
• Prepare and maintain banking documents related to shipping line freight payments.

Job description

Role & responsibilities

• Prepare and issue Proforma Invoices accurately as per customer requirements.
• Create and maintain comprehensive export shipment checklists for Factory to ensure compliance with customer, shipping line, and regulatory requirements.
• Prepare Custom Invoices and other export-related documentation
• Review and verify export documentation checklists to ensure accuracy and completeness.
• Prepare and submit Shipping Instructions (SI) to shipping lines and coordinate for any required amendments or corrections.
• Follow up with shipping lines until the final Bill of Lading (B/L) or Sea Waybill (SWB) is issued and released.
• Coordinate with shipping lines to obtain freight invoices and other applicable charges.
• Liaise with the Accounts team to ensure timely processing and release of payments related to freight and shipping charges.
• Prepare and maintain banking documents related to shipping line freight payments.

Preferred candidate profile

• Apply for and obtain Certificates of Origin (COO) through the relevant online portals.
• Possess thorough knowledge of export compliance processes, including CRIA, SGS, CargoX, BSC, and EIG requirements.
• Coordinate courier bookings through multiple service providers such as FedEx, Aramex, DHL, and other logistics partners.
• Prepare and dispatch final shipping documents to buyers within the required timelines.
• Apply for and track e-BRC (Electronic Bank Realisation Certificate) through the designated online platform.
• Maintain proper records and ensure timely completion of all post-shipment documentation and regulatory requirements.