Export Documentation Executive

Pravin Masalewale; Pune District; On-site; INR 400,000 - 700,000; Full time

Job summary

Pravin Masalewale is seeking an experienced Export Documentation Specialist in Pune to handle end-to-end documentation for shipments. You will prepare export orders, invoices, packing lists and origin certificates, and coordinate with shipping lines and customs brokers to ensure timely clearance.

You will also manage post-export documents and maintain compliant records of all export/import transactions. The ideal candidate has 4–9 years in export documentation, and an MBA/PGDM in International

Qualifications

• 4–9 years of export documentation experience or similar role.
• MBA/PGDM in International Business or Supply Chain preferred but not mandatory.
• Strong knowledge of CHA, DGFT and Spice Board regulations.

Responsibilities

• Prepare pre-export shipment documentation (export orders, commercial invoices, packing lists, origin certificates).
• Coordinate with shipping lines, freight forwarders and customs brokers for timely customs clearance.
• Manage post-export documents (bills of lading, insurance, certificates of delivery).
• Maintain records of all export/import transactions and ensure regulatory compliance.

Skills

Export documentation

Regulatory compliance

Coordination

Record-keeping

Education

MBA/PGDM in International Business or Supply Chain

Tools

CHA (Custom House Agent)

DGFT Regulations

Spice Board regulations

Job description

Roles and Responsibilities

• Prepare pre-export shipment documentation, including export orders, commercial invoices, packing lists, and certificates of origin.
• Coordinate with shipping lines, freight forwarders, and customs brokers to ensure timely clearance of goods through customs.
• Manage post-export shipment documentation such as bills of lading, insurance policies, and certificates of delivery.
• Ensure compliance with regulations related to EXIM (Exports & Imports) laws and guidelines from countries like UK, US, Europe etc.
• Maintain accurate records of all exports and imports transactions.

Desired Candidate Profile

• 4-9 years of experience in export documentation execution or a similar role.
• MBA/PGDM degree in International Business or Supply Chain Management preferred but not mandatory.
• Strong knowledge of CHA (Custom House Agent), DGFT (Directorate General of Foreign Trade), Spice Board regulations.