Export Documentation Executive

Rushil Decor Ltd.; Ahmedabad District; On-site; INR 600,000 - 850,000; Full time

Job summary

Rushil Decor Ltd. in Ahmedabad, Gujarat, is seeking an experienced Export Documentation Executive with hands-on SAP experience to manage export documentation, shipment coordination, and export-related commercial activities.

You will handle commercial invoices, packing lists, shipping bills, LC documentation, and coordinate with CHAs, freight forwarders, banks, and internal teams to ensure timely and compliant exports. Strong knowledge of Incoterms and export payment terms is required.

Qualifications

• Hands-on experience with SAP SD or SAP module used for export order processing and billing.
• Strong knowledge of export documentation practices (invoices, packing lists, shipping bills, certificates of origin).
• Familiarity with Incoterms, LC, and export payment terms.

Responsibilities

• Prepare and verify export documents (Commercial Invoices, Packing Lists, Shipping Bills, Bills of Lading, Certificates of Origin).
• Process export sales orders, delivery documents, and billing in SAP.
• Coordinate with freight forwarders, CHAs, shipping lines, banks, and internal departments.
• Handle LC documentation and bank-related export documents.
• Coordinate shipment schedules, container bookings, and dispatches.
• Ensure timely submission of export documents and compliance with export regulations.
• Maintain records of export shipments and documentation.
• Follow up on shipment status, discrepancies, and payments.

Skills

Export documentation

Incoterms

LC documentation

SAP SD

Communication

MS Excel

Coordination

Tools

SAP SD

Job description

Job Summary

We are looking for an experienced Export Documentation Executive with mandatory hands-on experience in SAP software to manage export documentation, shipment coordination, and export-related commercial activities. The candidate should have a good understanding of international trade procedures and export documentation requirements.

Key Responsibilities

• Prepare and verify export documents, including Commercial Invoices, Packing Lists, Shipping Bills, Bills of Lading, and Certificates of Origin.
• Process export sales orders, delivery documents, and billing in SAP.
• Generate export invoices and packing lists through SAP as per company procedures.
• Coordinate with freight forwarders, Customs House Agents (CHAs), shipping lines, banks, and internal departments.
• Handle Letter of Credit (LC) documentation and bank-related export documents.
• Coordinate shipment schedules, container bookings, and dispatches.
• Ensure timely submission of export documents and compliance with applicable export regulations.
• Maintain accurate records of export shipments and documentation.
• Follow up on shipment status, document discrepancies, and payment-related matters.
• Coordinate with the sales, logistics, finance, and production teams to ensure smooth export operations.

Required Skills

• Mandatory hands-on experience in SAP SD or the relevant SAP module used for export order processing and billing.
• Practical experience in export documentation and international shipping procedures.
• Knowledge of Commercial Invoices, Packing Lists, Shipping Bills, Bills of Lading, and Certificates of Origin.
• Understanding of Incoterms, Letter of Credit (LC), and export payment terms.
• Experience coordinating with CHAs, freight forwarders, shipping lines, and banks.
• Good communication, coordination, and documentation skills.
• Proficiency in MS Excel and other MS Office applications.

Experience

Relevant experience in export documentation with hands-on SAP usage. The required years of experience can be specified according to the company's hiring needs.

Mandatory Requirement

Candidates must have practical working experience in SAP for export-related order processing, delivery documentation, and billing. Candidates with only theoretical SAP knowledge will not be preferred.