Associate - Export Documentation(India & Europe process)

HR Solutions; Delhi; On-site; INR 500,000 - 700,000; Full time

Job summary

HR Solutions in New Delhi (Dwarka) seeks an Associate/Senior Associate for Export Documentation to manage end-to-end export docs, liaise with freight forwarders, and ensure regulatory compliance. The role requires 4–8 years of relevant experience and a graduate degree.

Candidate should be proficient in SAP SD and MS Office, with strong English communication and teamwork skills. Knowledge of ISF filing and international trade practices is a plus.

Qualifications

• Strong knowledge of export documentation procedures and regulatory compliance.
• Experience in freight forwarding operations is advantageous.
• Excellent English communication and interpersonal skills.
• Proficiency in SAP (SD Module) and related systems.
• Strong problem-solving abilities and teamwork.

Responsibilities

• Prepare shipping instructions and ensure timely filing for export documentation.
• Coordinate with CHA and freight forwarders for shipping bills and BL drafts.
• Facilitate final BL, Shipping Bill, and telex messaging per SLA.
• Handle ISF filing for USA shipments and arrange inspections when required.
• Maintain regulatory compliance and accurate documentation across export processes.

Job description

Job Description

Associate - Export Documentation

Details of the Position

Function / Department : Export Documentation

Reports to : Team Leader / Lead Associate

No. of direct reports (if any) : -

Location : Dwarka, New Delhi Office.

Purpose of the Position

As an Associate/ Sr. Associate - Export Documentation, you will play a crucial role in optimizing and executing our export documentation processes. Your responsibilities will span the entire spectrum of export operations, from documentation and compliance to coordination and customer service, with a focus on maintaining healthy relations with foreign freight forwarders. You will ensure that all export activities align with international trade regulations and company policies while maintaining a high level of accuracy and efficiency.

Key Roles & Responsibilities

The major / primary roles and responsibilities of the job will be as follows, including but not limited to:

• Knowledge of shipping instruction preparation and filing within timeline.
• Able to prepare Shipping instruction for 800 containers. o Checking and approving the Bill of Lading draft as per Letter of Credit. o Taking approval from customers on Bill of Lading draft for non-LC shipment.
• Follow up with CHA for providing Shipping bill.
• Follow up with Freight Forwarder to provide Bill of Lading Draft and first print of Bill of Lading on time.
• Follow up with Freight Forwarder to obtain Final Bill of Lading as per defined SLA. o Sharing the Final Bill of Lading and Shipping Bill copy to internal Team. o Arranging the telex message of Bill of Lading as per instructions.
• Knowledge of filing of ISF for USA shipment.
• Knowledge of arranging the inspection on plant.

Skills, Knowledge & Competencies

• Strong understanding of import documentation procedures, ensuring that all legal and regulatory requirements are met and filings are accurate.
• Prior experience in freight forwarding operations will be considered a significant advantage, providing a deeper understanding of the logistics and transportation industry.
• Very good English communication and interpersonal skills. o Proficient in SAP (SD Module) and other related systems.
• Strong problem-solving skills. o Proficiency in Microsoft Office and other relevant software. o Team player.

Experience

o At least 4 - 8 years relevant experience in export documentation process.

Education Qualifications

• Must be a graduate. o Education in International Trade or related fields will be an added advantage.