Executive to CEO's Office

ContractKen Inc.; India; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

ContractKen Inc. seeks an Executive – CEO Office who will collaborate closely with the CEO to drive priorities, reviews, and stakeholder coordination. The role demands sharp business acumen, superb communication, and strong analytical and presentation skills.

The incumbent will manage the CEO’s calendar, prep leadership materials, and consolidate insights from diverse functions to drive timely action and strategic value.

Qualifications

• Excellent written and verbal communication skills.
• Strong PowerPoint and Excel skills, with the ability to present data clearly.
• Strong analytical, problem-solving, and presentation abilities.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet tight timelines.
• Strong stakeholder management and interpersonal skills.
• Proactive, dependable, and able to anticipate requirements.
• Ability to work independently with senior leadership.

Responsibilities

• Manage the CEO’s calendar, priorities, meetings, and commitments.
• Prepare leadership materials: presentations, MIS, dashboards, reports, briefing notes.
• Consolidate inputs from multiple functions into clear insights and action points.
• Track key initiatives and ensure follow-up and closure.
• Support research, benchmarking, strategic assignments, and special projects.
• Coordinate with senior leadership, internal teams, external partners, and government/industry stakeholders.
• Organize leadership meetings, reviews, workshops, and offsites; prepare agendas and minutes.
• Coordinate CEO travel, accommodation, transportation, and related logistics.

Skills

Executive coordination

Stakeholder management

Communication

Analytical ability

Presentation skills

Tools

PowerPoint

Excel

Job description

The Executive – CEO Office will work closely with the CEO to support executive priorities, business reviews, stakeholder coordination, and key organizational initiatives. The role requires a strong combination of business acumen, communication, analytical ability, presentation skills, and executive coordination.

Reporting To: CEO

Basic Functions/ Job Responsibility

1. CEO Office & Business Support

• Manage the CEO’s calendar, priorities, meetings, and key commitments.
• Prepare presentations, MIS, dashboards, reports, briefing notes, and other leadership materials.
• Consolidate inputs from various functions and convert them into clear insights, updates, and action points.
• Track key organizational initiatives and ensure timely follow-up and closure.
• Support the CEO on research, benchmarking, strategic assignments, and special projects.

2. Executive & Stakeholder Coordination

• Coordinate with senior leadership, internal teams, external partners, government/industry stakeholders, and other key stakeholders on behalf of the CEO’s Office.
• Organize leadership meetings, reviews, workshops, offsites, and other strategic engagements.
• Prepare meeting agendas, briefs, MoMs, action trackers, and follow-up communications.
• Ensure timely completion of commitments and deliverables arising from leadership discussions.

3. Executive Administration

• Coordinate the CEO’s travel, accommodation, transportation, itineraries, and related logistics.
• Maintain an organized system for key meetings, commitments, documents, and follow-ups.
• Handle confidential information and communication with a high degree of discretion and professionalism.

Knowledge, Skills, Qualifications, Experience

• Excellent written and verbal communication skills.
• Strong PowerPoint and Excel skills, with the ability to present data and insights effectively.
• Strong analytical, problem-solving, and presentation-making abilities.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and work under tight timelines.
• Strong stakeholder management and interpersonal skills.
• Proactive, dependable, and capable of anticipating requirements.
• Ability to work independently and interact confidently with senior leadership.
• High level of discretion and maturity in handling confidential matters.
• minimum 5 years of relevant experience in CEO Office, Executive Office, Business Operations, Management Consulting, Program Management, or Executive Assistance roles.
• Experience working directly with a CXO / CEO / senior leadership team will be preferred.
• Experience in preparing leadership presentations, MIS, dashboards, business reviews, and management reports is desirable.
• Candidates with strong analytical and business communication skills who have worked in a fast-paced, multi-stakeholder environment will be preferred.