Executive Assistant

MSC Technology India; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

MSC Technology India is seeking an Executive Assistant to the CEO Office. The role provides executive and administrative support, manages task trackers, coordinates stakeholders, and drives governance and HR initiatives with discretion and professionalism.

Key activities include meeting management, preparing communications, tracking projects and action items, and ensuring timely execution of organizational priorities across leadership teams.

Qualifications

• Master's degree in business administration; finance or HR specialization is a plus.
• 0-1 year of experience in Executive Assistance, CEO Office, Business Coordination, Project Coordination, HR Operations, Administrative Management, or related functions.
• Experience supporting senior management and cross-functional teams.
• Experience preparing presentations, reports, meeting minutes, policies, SOPs, and management documentation.
• Proficiency in Microsoft Office applications, presentation tools, and business reporting tools.

Responsibilities

• Maintain CEO Office task trackers and action registers; track action items from meetings.
• Coordinate with internal and external stakeholders and ensure timely follow-up.
• Draft and coordinate executive communications, presentations, and meetings.
• Track strategic projects and governance reviews; maintain risk logs and milestone reports.
• Coordinate HR initiatives requiring CEO visibility and follow-up on action items.
• Organize employee connect sessions, town halls, and engagement forums.
• Plan and document leadership meetings; record minutes, decisions, and actions.
• Draft policies, SOPs, and governance documents; maintain version control.
• Provide administrative support and handle confidential information.
• Prepare executive dashboards, reports, and management review materials.

Skills

Executive support

Stakeholder coordination

Meeting management

Documentation

Project coordination

HR operations

Confidentiality

MS Office

Education

Master's degree in business administration

Tools

Microsoft Office

PowerPoint

Job description

The Executive Assistant - CEO Office is responsible for providing executive, administrative, coordination, and operational support to the CEO Office. Reporting to the Senior Executive Assistant to CEO, the role supports the effective execution of the CEO's priorities through task tracking, stakeholder coordination, project follow-ups, HR coordination, employee engagement activities, policy documentation, SOP development, meeting management, and administrative support.

The position acts as a key coordination point between the CEO Office, leadership teams, employees, customers, and external stakeholders, ensuring timely communication, follow-up, documentation, and execution of organizational priorities.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

Executive Planning & Task Management

• Maintain and monitor CEO Office task trackers and action registers.
• Track action items arising from executive meetings and leadership reviews.
• Follow up with departments and stakeholders to ensure timely completion of assigned actions.
• Support execution of strategic and operational priorities.
• Prepare status reports and progress updates for CEO Office review.
• Monitor deadlines and escalates delays appropriately.

Stakeholder Management

• Coordinate with internal and external stakeholders on behalf of the CEO Office.
• Facilitate communication between leadership teams, employees, customers, vendors, consultants, and business partners.
• Track stakeholder commitments and ensure timely follow-up.
• Support relationship management activities and executive engagements.
• Maintain professionalism and confidentiality in all interactions.

External Communication Support

• Draft and coordinate executive communications, correspondence, announcements, and presentations.
• Support communication with customers, business partners, and external stakeholders.
• Coordinate executive meetings, visits, conferences, and business events.
• Ensure communication materials are accurate, professional, and aligned with organizational objectives.

Project Follow-Up & Governance

• Track strategic projects and organizational initiatives sponsored by the CEO Office.
• Follow up with project managers and functional leaders regarding project status.
• Maintain project action trackers, risk logs, and milestone reports.
• Coordinate project review meetings and governance reviews.
• Escalate project delays, risks, and unresolved issues through appropriate channels.

HR Coordination & Follow-Up

• Coordinate and follow up on recruitment, onboarding, employee development, and HR initiatives requiring CEO Office visibility.
• Track HR action items and ensure closure within agreed timelines.
• Support organizational development and employee engagement programs.
• Coordinate with HR teams on leadership-driven people initiatives.

Employee Critical Connects

• Coordinate employee connect sessions, town halls, leadership meetings, and engagement forums.
• Track employee concerns and action items arising from leadership interactions.
• Follow up with relevant departments to ensure closure of employee commitments.
• Support employee engagement and organizational culture initiatives.

Meeting Management & Documentation

• Organize leadership meetings, review meetings, governance meetings, and executive sessions.
• Prepare meeting agendas and supporting materials.
• Record meeting minutes, decisions, actions, and responsibilities.
• Distribute meeting notes and track closure of action items.
• Maintain records of management decisions and governance documentation.

Policy, SOP & Documentation Management

• Draft, review, and maintain organizational policies, procedures, and governance documents.
• Prepare and update Standard Operating Procedures (SOPs), process documents, and workflow guidelines.
• Coordinate policy reviews and approval processes.
• Maintain document repositories and version controls.
• Support process standardization and operational excellence initiatives.
• Prepare executive summaries, policy notes, and decision papers.

Administrative Coordination

• Support administrative activities of the CEO Office.
• Manage documentation, approvals, records, and correspondence.
• Coordinate executive visits, leadership meetings, and organizational events.
• Assist in planning and logistics for management reviews and corporate programs.
• Ensure efficient handling of confidential information and documents.

Reporting & Executive Support

• Prepare executive dashboards, presentations, reports, and summaries.
• Consolidate updates from departments for leadership review.
• Support preparation of Board presentations and management review materials.
• Generate periodic reports on project status, action items, employee initiatives, and business priorities.
• Support governance reporting and organizational reviews.

Qualifications

• Master's degree in business administration, specializing in Finance, Human Resources.
• 0-1 year of experience in Executive Assistance, CEO Office, Business Coordination, Project Coordination, HR Operations, Administrative Management, or related functions.
• Experience supporting senior management and cross-functional teams.
• Experience preparing presentations, reports, meeting minutes, policies, SOPs, and management documentation.
• Proficiency in Microsoft Office applications, presentation tools, and business reporting tools.