Executive Assistant (EA)

Esds Software Solutions; Nashik District; On-site; INR 180,000 - 300,000; Full time

Job summary

Esds Software Solutions is seeking a highly organized professional to support the CEO Office and calendar management. The role covers scheduling, meeting preparation, and executive communications to keep leadership aligned with priorities.

You will coordinate with CXOs and senior stakeholders, prepare dashboards and executive notes, and drive timely follow-ups and governance across leadership reviews. A discreet, proactive approach is essential.

Qualifications

• Experience supporting C-level executives or senior leaders.
• Strong organizational and time-management skills.
• Proactive problem-solver with attention to detail.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, schedules, and priorities.
• Prepare meeting agendas, briefing notes, and supporting documents.
• Optimize time management and ensure effective scheduling of business priorities.
• Track strategic initiatives and organizational priorities.
• Coordinate with CXOs, Business Heads, and Functional Leaders.
• Prepare executive dashboards, MIS reports, business reviews, presentations, and executive summaries.
• Identify risks, delays, and critical business issues requiring leadership attention.
• Document meetings accurately with decisions, action items, timelines, and ownership.
• Maintain action trackers and monitor progress against commitments.
• Proactively follow up and escalate overdue actions.
• Serve as a liaison between the CEO and senior leadership teams.
• Ensure timely collection of reports, approvals, and business updates.
• Coordinate monthly, quarterly, and annual business reviews.
• Draft and review professional emails, presentations, reports, correspondence, and leadership communication.
• Coordinate communication with internal and external stakeholders.
• Organize leadership meetings, business reviews, customer meetings, and strategic discussions.
• Gather pre-read materials and ensure meeting readiness.
• Drive post-meeting action tracking and execution.
• Handle sensitive business, financial, and strategic information with utmost confidentiality.
• Maintain professional integrity and discretion at all times.

Skills

Executive support

Calendar management

Stakeholder management

Meeting coordination

Document preparation

Tools

MS Office

PowerPoint

Excel

Job description

Role & responsibilities

CEO Office & Calendar Management

• Manage the CEO's calendar, appointments, meetings, schedules, and priorities.
• Prepare meeting agendas, briefing notes, and supporting documents.
• Optimize time management and ensure effective scheduling of business priorities.

Strategic & Business Support

• Track strategic initiatives and organizational priorities.
• Coordinate with CXOs, Business Heads, and Functional Leaders.
• Prepare executive dashboards, MIS reports, business reviews, presentations, and executive summaries.
• Identify risks, delays, and critical business issues requiring leadership attention.

Minutes of Meeting (MOM) & Action Tracking

• Document meetings accurately with decisions, action items, timelines, and ownership.
• Maintain action trackers and monitor progress against commitments.
• Proactively follow up and escalapte overdue actions.

Leadership Coordination

• Serve as a liaison between the CEO and senior leadership teams.
• Ensure timely collection of reports, approvals, and business updates.
• Coordinate monthly, quarterly, and annual business reviews.

Executive Communication

• Draft and review professional emails, presentations, reports, correspondence, and leadership communication.
• Coordinate communication with internal and external stakeholders.

Meeting Management

• Organize leadership meetings, business reviews, customer meetings, and strategic discussions.
• Gather pre-read materials and ensure meeting readiness.
• Drive post-meeting action tracking and execution.

Confidentiality & Governance

• Handle sensitive business, financial, and strategic information with utmost confidentiality.
• Maintain professional integrity and discretion at all times.

Preferred candidate profile

We are looking for a professional who:

• Understands the dynamics of a CEO Office.
• Can confidently interact with CXOs and senior stakeholders.
• Is highly organized, proactive, and detail-oriented.
• Anticipates requirements and drives execution without constant supervision.
• Demonstrates exceptional professionalism, discretion, and business maturity.
• Ensures CEO commitments are tracked and completed effectively.