Executive Assistant

The Job Shop - India; Mumbai; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

The Job Shop - India seeks an experienced Executive Assistant to the CEO to provide high-level administrative support and ensure the CEO’s priorities, schedules, and key responsibilities are managed efficiently. The role demands 8+ years of EA/PA experience, a completed master's degree, and excellence in communication, discretion, and presentation skills. Based in Mumbai, it is an on-site role requiring strong organizational abilities.

Qualifications

• 8+ years of experience as EA/PA/Executive Secretary supporting a CEO or CXO.
• Master's degree is mandatory.
• Strong communication and organisational skills.
• Proficient in MS Office and Google Workspace.

Responsibilities

• Manage the CEO's calendar, meetings, and travel.
• Coordinate with internal teams, clients, partners, and senior stakeholders.
• Prepare presentations, reports, and business correspondence.
• Track action items and ensure timely follow-ups.
• Handle confidential information with discretion.
• Support the CEO with special projects and day-to-day priorities.
• Anticipate requirements and adapt to changing priorities.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Independent worker

Time management

Presentation support

Education

Master's degree

Tools

MS Office

Google Workspace

Job description

• Position: Executive Assistant to the CEO
• Experience: 8+ Years

About the Role

We are looking for a highly organised, proactive, and experienced Executive Assistant to the CEO who can provide high-level executive and administrative support while ensuring the CEO's priorities, schedules, and key responsibilities are managed efficiently.

What You'll Do

• Manage the CEO's calendar, meetings, appointments, and travel.
• Coordinate with internal teams, clients, partners, and senior stakeholders.
• Prepare presentations, reports, meeting notes, and business correspondence.
• Track action items and ensure timely follow-ups and closures.
• Handle confidential information with discretion.
• Support the CEO with special projects, research, and day-to-day priorities.
• Anticipate requirements and proactively manage changing priorities.

What We're Looking For

• 8+ years of experience as an EA/PA/Executive Secretary supporting a CEO, Founder, MD, or CXO.
• Excellent communication, coordination, and organisational skills.
• Strong follow-up and time-management abilities.
• Proficiency in MS Office / Google Workspace.
• Strong presentation skills, with the ability to prepare and deliver professional presentations.
• A completed master's degree is mandatory.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently in a fast-paced environment.