Executive / Senior Executive

Embassy Group; Bengaluru; On-site; INR 400,000 - 560,000; Full time

Job summary

Embassy Group in Bengaluru seeks a Travel and Administrative Coordinator to oversee corporate travel and day-to-day admin, ensuring cost-efficient operations.

The role requires coordinating with internal teams and vendors, managing front desk duties, visas, invoices, and records while upholding company policies.

If you are organized, proactive, and comfortable balancing multiple tasks, this is a hands-on position offering growth and exposure across our operations.

Qualifications

• Graduate with 2–4 years of relevant experience in travel and administration.
• Familiarity with travel booking and vendor coordination.
• Proactive, organized with attention to cost control.

Responsibilities

• Oversee travel and administrative functions to ensure smooth operations.
• Arrange corporate travel, admin tasks, vendor negotiations, and budget optimization.
• Manage front desk operations and keep travel/admin records compliant.
• Coordinate visa applications and related formalities promptly.
• Process invoices, parking payments, and procurement requisitions.
• Submit monthly credit card reports and support daily office tasks.
• Organize shared drive access and maintain documentation securely.
• Handle travel requests and liaise with internal teams and external stakeholders.

Skills

Travel booking

Admin support

Vendor negotiation

Budget management

Record keeping

Education

Any Graduate

Job description

The position is responsible for overseeing and managing all aspects of travel and administrative functions to ensure efficient and seamless operations. Key responsibilities include handling corporate travel arrangements, admin, negotiating with vendors, optimizing budgets, and ensuring compliance with company policies. Also, the role requires close coordination with internal teams and external stakeholders to facilitate smooth travel experiences while maintaining cost efficiency. The individual will also be accountable for managing front desk operations, maintaining administrative and travel records, and ensuring adherence to organizational guidelines and standards.

Maintain regular communication with people traveling to keep them updated on logistics.

Manage end-to-end travel for EOP employees efficiently, cost-effectively, and proactively (airlines, trains, transport, and hotels).

Handle emergency changes or cancellations professionally and calmly.

Manage visa applications and related formalities promptly.

Verify, process, and submit invoices for payments while ensuring accuracy and compliance with company policies.

Handle the collection, verification, and payment of parking invoices, maintaining records for expense tracking.

Prepare and process purchase requisitions as per procurement guidelines, ensuring timely approvals and documentation.

Handle all incoming travel requests and the subsequent processes.

Organize and maintain shared drive access, ensuring proper documentation management and data security.

Submit monthly credit card reports.

Assist in daily administrative tasks, liaise with different departments, and support office operations to ensure efficiency.

Front Office

Welcome and greet guests in a professional manner.

Answer phone calls and direct them to the appropriate person or department.

Handle incoming and outgoing correspondence, including emails and letters.

Ensure the reception area is clean and always organized and attended.

Assist with administrative tasks such as data entry, filing, and photocopying.

Maintain a record of incoming and outgoing guests and employees.

Handle guest complaints and resolve issues in a timely and efficient manner if any.

Qualifications and Work Experience:

Any Graduate.

Minimum 2 to 4 years of experience.

Knowledge, Skills and Competencies:

Awareness of travel booking.

Positive attitude with a desire to learn and grow.

Why Embassy?

We believe meaningful work creates meaningful impact. At Embassy, your leadership will help shape experiences that reach millions. You’ll be part of a team that values talent, supports growth, and builds solutions that matte