Admin Executive - Operations

Sigmoid; Bengaluru; On-site; INR 500,000 - 800,000; Full time

Job summary

A leading technology company is seeking a Travel & Visa Executive in Bengaluru, India. This role entails managing end-to-end travel arrangements and visa processing for employees, ensuring compliance with policies, and optimizing travel costs. Candidates should possess proven experience in corporate travel, excellent organizational and communication skills, and familiarity with GDS systems and international visa regulations. The position requires the ability to work independently in a dynamic environment and may involve working in a 24x7 shift pattern.

Qualifications

• Proven experience in corporate travel and visa operations.
• Good to have knowledge of GDS systems.
• Familiarity with international visa regulations.
• Understanding of travel policy compliance.
• Strong organizational and multitasking skills.

Responsibilities

• Coordinate domestic and international travel for employees.
• Assist employees with visa applications and submissions.
• Maintain accurate records of travel and visa documentation.
• Act as a primary point of contact for travel-related queries.
• Monitor travel advisories and global risk alerts.

Skills

Organizational skills

Communication skills

Stakeholder management

Attention to detail

Multitasking

Tools

GDS systems (Amadeus/Sabre)

MS Office

MS Excel

Travel management tools

Job description

Role Overview

The Travel & Visa Executive will be responsible for managing end-to-end domestic and international travel arrangements, visa processing, compliance and traveller support while ensuring adherence to company policy and cost optimization standards.

Key Responsibilities

Travel Coordination

• Coordinate domestic and international travel for employees.
• Book cost-effective flights, hotels and ground transportation in compliance with company policy.
• Manage complex and multi-city itineraries with accuracy and efficiency.
• Ensure advance planning to optimize travel costs.

Visa Processing

• Stay updated on global visa regulations and documentation requirements.
• Assist employees with visa applications, documentation and submissions.
• Liaise with embassies, consulates and visa service providers.
• Track visa processing timelines and proactively manage escalations.

Compliance & Documentation

• Maintain accurate records of travel and visa documentation.
• Ensure compliance with international travel regulations and internal policies.
• Monitor travel spend and support reporting requirements.
• Maintain audit‑ready documentation at all times.

Travel Support & Communication

• Act as one of the primary point of contact for travel-related queries.
• Provide real-time support during disruptions, cancellations or emergencies.
• Guide employees on travel policies and best practices.

Vendor & Stakeholder Management

• Manage relationships with travel management companies (TMCs), airlines, hotels, and visa partners.
• Negotiated favourable commercial terms where applicable.
• Monitor service levels and elevate performance issues when required.

Risk Management

• Monitor travel advisories and global risk alerts.
• Advise travellers on safety protocols and documentation requirements.
• Support duty‑of‑care responsibilities.

Process Improvement

• Identify opportunities for automation and cost optimization.
• Contribute to continuous improvement of travel operations and user experience.

Requirements

• Proven experience in corporate travel and visa operations.
• Good to have knowledge of GDS systems (Amadeus/Sabre), airline and hotel booking platforms.
• Familiarity with international visa regulations and immigration processes.
• Understanding of travel policy compliance and cost control.
• Strong organizational and multitasking skills.
• Excellent communication and stakeholder management abilities.
• High attention to detail in documentation and reporting.
• Ability to work independently in a fast‑paced environment.
• Proficiency in MS Office, MS Excel and travel management tools.
• Willingness to work in a 24x7 rotational shift environment.
• Strong commitment to confidentiality and data security.
• Ability to work collaboratively in a cross‑functional environment.