Executive Secretary

Desirous Global Consulting; Chennai District; On-site; INR 300,000 - 600,000; Full time

Job summary

Desirous Global Consulting in Chennai, Tamil Nadu, is seeking an Executive Secretary to provide high-level administrative support to senior executives. You will manage calendars, coordinate meetings, handle confidential correspondence, and help ensure the smooth operation of the executive office.

Ideal candidates have a Bachelor's degree and 3-7 years' experience as an executive secretary or similar, with strong MS Office skills and excellent communication.

Qualifications

• Bachelor's degree in business or commerce.
• 3–7 years of executive secretary/EA experience.
• Proficient in MS Office and written/verbal communication.

Responsibilities

• Manage executive calendars, appointments, and travel.
• Organize meetings, agendas, and minutes.
• Draft, review, and distribute correspondence, reports, presentations, and other documents.
• Screen calls, emails, and visitors, with discretion.
• Maintain confidential records and sensitive information.
• Coordinate communications between executives and stakeholders.
• Track action items and follow up on decisions.
• Prepare expense reports and office documentation.
• Support events, conferences, and executive visits.
• Perform additional administrative duties as needed.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Communication skills

Education

Bachelor's degree in business administration/commerce

Tools

Microsoft Office Suite

Job description

Executive Secretary

Electronics Manufacturing Full-Time Job ID: DGC01209

Chennai, Tamil Nadu 3-7 Yrs ₹300000 - ₹600000 Yearly

Job Title: Executive Secretary

Department: Administration / Executive Office

Job Summary

The Executive Secretary provides high-level administrative and secretarial support to senior executives by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring the smooth operation of the executive office. The role requires exceptional organizational skills, discretion, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, appointments, and travel arrangements.
• Organize meetings, prepare agendas, and record meeting minutes.
• Draft, review, and distribute correspondence, reports, presentations, and other documents.
• Screen calls, emails, and visitors, directing them appropriately.
• Maintain confidential records and sensitive information with discretion.
• Coordinate communication between executives, departments, clients, and external stakeholders.
• Track action items and ensure timely follow-up on executive decisions.
• Prepare expense reports and maintain office documentation.
• Support event planning, conferences, and executive visits.
• Perform additional administrative duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Commerce, or a related field.
• 3-7 years of experience as an Executive Secretary, Executive Assistant, or similar administrative role.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• High level of integrity, professionalism, and confidentiality.

Preferred Skills

• Excellent interpersonal and coordination skills.
• Ability to prioritize tasks and meet deadlines.
• Strong attention to detail.
• Problem-solving and decision-making skills.
• Experience with office management systems and virtual meeting platforms.
• Confidentiality and discretion
• Professional communication
• Time management
• Planning and coordination
• Initiative and accountability
• Graduate with good Written and spoken English.
• Proficiency with email (replying and sending emails)