Executive Secretary

Indigrators; Chennai District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Indigrators in Chennai seeks an organized Executive Secretary to support the Managing Director with comprehensive administrative duties. You will manage calendars, coordinate travel, prepare documents, and handle correspondence while maintaining strict confidentiality and professionalism.

The ideal candidate will be graduate with 4–6 years of relevant experience, excellent communication skills, and the ability to multitask in a dynamic environment.

Qualifications

• Bachelor's degree or equivalent.
• 4–6 years of experience in executive secretarial roles.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information with discretion.
• Proactive, well-organized, and able to multitask.

Responsibilities

• Manage the MD's calendar, meetings, and schedules.
• Coordinate travel arrangements, accommodation, logistics, and itineraries.
• Prepare minutes, presentations, reports, and agendas.
• Handle emails and calls on behalf of the MD.
• Coordinate with internal teams and external stakeholders.
• Track follow-ups and ensure timely task closures.
• Maintain confidentiality of sensitive information.
• Provide day-to-day administrative support to the MD.

Skills

Executive support

Calendar management

Travel coordination

Email management

Stakeholder coordination

Minutes of meeting

Time management

Discretion & confidentiality

Education

Graduate in any discipline

Tools

MS Office Suite

Outlook

PowerPoint

Excel

Job description

We are looking for a highly organized, proactive, and professional Executive Secretary to the Managing Director to provide comprehensive executive and administrative support. The role will ensure smooth calendar management, business communication, travel coordination, documentation, follow-ups, and day-to-day support to the MD.

The ideal candidate should be presentable, energetic, detail-oriented, and capable of managing confidential information with professionalism and discretion.

Key Responsibilities

• Manage the MD's calendar, meetings, appointments, and business schedules.
• Coordinate travel arrangements, accommodation, logistics, and detailed itineraries.
• Prepare meeting minutes, presentations, reports, agenda notes, and business documents.
• Handle emails, calls, correspondence, and communication on behalf of the MD.
• Coordinate with internal teams, departments, vendors, and external stakeholders.
• Track follow-ups, action items, and ensure timely closure of pending tasks.
• Maintain confidentiality of sensitive business information, documents, and communication.
• Provide day-to-day administrative, executive, and operational support to the MD.

Desired Profile

• Graduate in any discipline.
• 4 - 6 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or similar role.
• Excellent communication, interpersonal, and stakeholder management skills.
• Good knowledge of MS Office: Word, Excel, PowerPoint, and Outlook.
• Well-organized, proactive, disciplined, and capable of multitasking.
• Ability to prioritize tasks and work independently with minimal supervision.
• Willingness to travel to Hyderabad and Bengaluru as required.
• Young, energetic, presentable, and professional in approach.
• Immediate joiners will be preferred.

Key Skills

Executive Assistance, Calendar Management, Travel Coordination, Meeting Coordination, Minutes of Meeting, Email Management, Stakeholder Coordination, Administrative Support, Business Communication, MS Office, Presentation Preparation, Follow-up Management, Confidentiality, Time Management.

Why This Role?

This role provides direct exposure to the Managing Director and senior leadership, with an opportunity to support key business priorities, coordination, communication, and executive decision-making in a dynamic professional environment.