Executive Secretary

SPR India; Chennai District; On-site; INR 350,000 - 550,000; Full time

Job summary

SPR India is seeking an experienced Executive Assistant to support senior leadership from our Chennai office. The role focuses on calendar management, travel arrangements, and handling high-level communications.

You will prepare presentations, reports, meeting agendas, and minutes, while coordinating internal and external meetings with stakeholders. This position requires strong organizational skills and the ability to manage multiple tasks with discretion.

Qualifications

• Any Bachelor's degree.
• 2 - 5 years of experience as an Executive Assistant or Administrative Assistant.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to multitask and work under pressure.
• High level of professionalism, integrity, and confidentiality.

Responsibilities

• Manage executive calendars, appointments, and meetings.
• Coordinate domestic and international travel arrangements, including itineraries and expense reports.
• Screen and prioritize emails, calls, and correspondence.
• Prepare presentations, reports, meeting agendas, and minutes.
• Coordinate internal and external meetings, events, and stakeholder communications.
• Handle confidential information with the highest level of discretion.
• Track action items and follow up on deliverables.
• Assist with project coordination and administrative tasks.
• Maintain records, documents, and filing systems.
• Liaise with internal teams, clients, vendors, and business partners.

Skills

Calendar management

Travel coordination

Email management

Meeting preparation

Stakeholder communication

Confidentiality

Education

Bachelor's degree

Tools

MS Office

Google Workspace

Job description

Role & responsibilities

• Manage executive calendars, appointments, and meetings
• Coordinate domestic and international travel arrangements,including itineraries and expense reports
• Screen and prioritize emails, calls, and correspondence
• Prepare presentations, reports, meeting agendas, and minutes
• Coordinate internal and external meetings, events, and stakeholder communications
• Handle confidential information with the highest level of discretion
• Track action items and follow up on deliverables
• Assist with project coordination and administrative tasks
• Maintain records, documents, and filing systems
• Liaise with internal teams, clients, vendors, and business partners

Required Qualifications

• Any Bachelor's degree
• 2 - 5 years of experience as an Executive Assistant or Administrative Assistant
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• Ability to multitask and work under pressure
• High level of professionalism, integrity, and confidentiality

Language Requirement

• Good spoken Hindi, English and Tamil communication skills are required