Executive Assistant

Inland World Logistics; Bengaluru; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Inland World Logistics in Bengaluru is seeking an experienced Executive Assistant (EA) with 5+ years of experience to provide high-level support to senior leadership. You will manage calendars, schedule meetings, coordinate travel, and prepare presentations and reports.

The role requires strong organizational, confidentiality, and communication skills, along with proficiency in MS Office and virtual meeting platforms.

Qualifications

• Bachelor's degree in any discipline.
• Minimum 5+ years of experience as an Executive Assistant or similar role.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office and virtual meeting platforms.

Responsibilities

• Provide comprehensive executive support to senior leadership, including calendar management, meeting scheduling, and travel coordination.
• Manage emails, correspondence, and confidential documents with professionalism.
• Prepare agendas, presentations, reports, and minutes, and follow up on action items.
• Coordinate with internal teams and external stakeholders for timely execution of tasks.
• Handle administrative tasks, documentation, and record management.
• Prioritize multiple tasks, manage deadlines, and support day-to-day operations.
• Organize business meetings, conferences, and executive events.
• Maintain confidentiality while handling sensitive information.
• Assist in preparing MIS reports and business documents.
• Perform other executive and administrative responsibilities as assigned.

Skills

Calendar management

Travel coordination

Email management

Communication skills

MS Office proficiency

Presentation skills

Confidentiality

Time management

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office Suite

Virtual meeting platforms

Job description

Position: Executive Assistant (EA)

Experience: 5+ Years

Key Responsibilities

• Provide comprehensive executive support to senior leadership, including calendar management, meeting scheduling, and travel coordination.
• Manage emails, correspondence, and confidential documents with a high level of professionalism.
• Prepare meeting agendas, presentations, reports, MOM (Minutes of Meeting), and follow up on action items.
• Coordinate with internal teams and external stakeholders to ensure smooth communication and timely execution of tasks.
• Handle administrative activities, documentation, and record management.
• Prioritize multiple tasks, manage deadlines, and support day-to-day business operations.
• Organize business meetings, conferences, and executive events.
• Maintain confidentiality while handling sensitive business information.
• Assist in preparing MIS reports, presentations, and business documents.
• Perform other executive and administrative responsibilities as assigned.

Required Qualifications

• Bachelor's degree in any discipline.
• Minimum 5+ years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and virtual meeting platforms.
• Ability to work independently, prioritize tasks, and maintain confidentiality.

Language Requirements

• English Fluent (Written & Spoken)
• Hindi Fluent (Written & Spoken)
• Kannada – Fluent (Written & Spoken)