Executive - Procurement, Supplier Development & Quality Coordination

Siddham Consultancy; New Delhi; In loco; INR 600.000 - 900.000; Tempo pieno

Descrizione del lavoro

BBL is seeking a Procurement / Quality Coordination professional to identify and qualify Indian pharmaceutical manufacturers and suppliers for domestic and international/private-label requirements. You will build a structured supplier database, coordinate licenses and certificates, obtain quotations, and support negotiations while ensuring proper documentation flows.

The role emphasizes supplier performance, QMS compliance and cross-functional communication to transition to a controlled supplier

Competenze

• 1-4 years pharma industry experience.
• Strong Excel/data-management ability.
• Vendor communication experience.
• Understanding basic pharmaceutical documentation.
• Good follow-up discipline.
• Strong written communication.

Mansioni

• Supplier Identification & Market Mapping: identify Indian pharmaceutical manufacturers and develop a structured supplier database; map suppliers by product, category, dosage form, capability, MOQ, capacity, lead time, pricing, export experience, regulatory documents.
• Supplier Outreach: contact manufacturers/CMOs, share product requirements, obtain quotations and information, follow up, develop alternate suppliers.
• Supplier Qualification: coordinate collection of licenses, GMP certificates, product lists/specifications, COA formats, stability, shelf-life, regulatory docs, export history, manufacturing-site data, private-label capabilities, packaging, MOQ/lead time.
• Commercial Procurement: obtain and compare quotations, prepare supplier comparison sheets, support negotiation on price, MOQ, payment terms, lead time, packaging, artwork, documentation, samples.
• Quality Coordination: ensure required supplier documentation is collected and routed to appropriate function; no independent QA approval.
• Supplier Performance: maintain supplier scorecards on quality, price, documentation, responsiveness, delivery, lead time, complaint history, regulatory support, commercial reliability.
• QMS Compliance: follow procedures related to supplier qualification, approved supplier list, purchase orders, change notifications, supplier complaints, records retention, document control, supplier re-evaluation.

Conoscenze

Vendor communication

Written communication

Follow-up discipline

Data management

Excel

Strumenti

Excel

Descrizione del lavoro

Department - Procurement / Quality Coordination

Reporting To - Business Operations Head / Management

Experience - 1-4 years, preferably pharmaceutical procurement, vendor development, pharma QA documentation, contract manufacturing or export procurement.

Job Purpose

To identify, evaluate, develop and maintain a reliable network of pharmaceutical manufacturers and suppliers for BBL's domestic and international/private-label requirements, while ensuring commercial, technical and quality documentation is properly captured, maintained and escalated where required. The role will support BBL's transition from a product catalogue to a qualified and controlled supplier network.

Key Responsibilities

1. Supplier Identification & Market Mapping

• Identify Indian pharmaceutical manufacturers capable of supplying BBL's required formulations and dosage forms.
• Develop and maintain a structured supplier database.
• Map suppliers by:
• product
• therapeutic category
• dosage form
• manufacturing capability
• MOQ
• capacity
• lead time
• pricing
• private-label capability
• export experience
• regulatory documentation availability

2. Supplier Outreach

• Contact manufacturers and contract manufacturers.
• Share BBL's product requirements.
• Obtain quotations and technical/commercial information.
• Follow up the pending information.
• Develop alternate suppliers for priority products.

3. Supplier Qualification

• Coordinate collection and maintenance of applicable:
• Manufacturing license
• GMP / WHO-GMP certificates
• Product list
• Product specifications
• COA formats
• Stability information
• Shelf-life information
• Regulatory certificates/documents
• Export history
• Manufacturing-site information
• Private-label capabilities
• Packaging options
• MOQ and lead time

4. Commercial Procurement

• Obtain and compare supplier quotations.
• Prepare supplier comparison sheets.
• Support negotiation of:
• price
• MOQ
• payment terms
• lead time
• packaging
• artwork
• documentation
• samples
• production requirements.

5. Quality Coordination

The employee will not independently approve of pharmaceutical quality but will ensure required supplier documentation is collected and routed to the appropriate function.

Examples:

• Expired GMP certificate follow-up
• Missing COA/specification follow-up
• Manufacturer changes product composition immediate escalation
• New manufacturing site escalation for assessment
• Supplier unable to provide required regulatory document flag before commercial commitment.

6. Supplier Performance

• Maintain supplier scorecards covering:
• Quality
• Price
• Documentation
• Responsiveness
• Delivery
• Lead time
• Complaint history
• Regulatory support
• Commercial reliability.

7. QMS Compliance

• Follow BBL's approved procedures relating to:
• Supplier qualification
• Approved Supplier List
• Supplier documentation
• Purchase orders
• Change notification
• Supplier complaints
• Record retention
• Document control
• Supplier re-evaluation

KPIs / KRAs

First 90 days

• Build structured database of 100+ relevant manufacturers/suppliers.
• Identify minimum 3040 serious potential suppliers.
• Complete qualification/documentation assessment of priority suppliers.
• Establish supplier comparison format.
• Establish Approved Supplier List framework.
• Obtain competitive quotations for priority BBL products.

Ongoing

• Supplier response turnaround
• Complete supplier files
• Supplier qualification completion
• Alternate supplier availability
• Purchase price competitiveness
• On-time supplier performance
• Documentation accuracy
• Zero uncontrolled supplier documents

Candidate Profile

Mandatory

• 1-4 years pharma industry experience.
• Strong Excel/data-management ability.
• Vendor communication experience.
• Understanding basic pharmaceutical documentation.
• Good follow-up discipline.
• Strong written communication

Preferred

• Pharma procurement
• Contract manufacturing
• Private-label pharma
• QA/QMS documentation
• Export pharmaceutical supply
• GMP documentation experience.

Not suitable

Someone who has only done general industrial purchasing without understanding pharmaceutical manufacturers/documentation.