Senior Executive - Product Sourcing and Purchase

Alpine Pharma; Ahmedabad District; On-site; INR 500,000 - 700,000; Full time

Job summary

Alpine Pharma is seeking a proactive Product Sourcing & Purchase Executive to identify and develop finished pharmaceutical products and manufacturing partners. You will negotiate prices, terms, and deliveries, and oversee procurement of packaging, promotional materials, and distribution supplies.

Ideal candidates will have a strong grasp of the Indian pharma market, excellent vendor negotiation skills, and the ability to manage sourcing from supplier identification to product delivery.

Qualifications

• Graduate in any discipline.
• B.Pharm / M.Pharm / B.Sc / MBA / Supply Chain / Commerce background would be advantageous.

Responsibilities

• Identify potential manufacturers/CMOs across India for finished formulations.
• Source products per requirements, focus areas and business plans.
• Identify manufacturers for tablets, capsules, dry syrups, injectables, topical, nutraceuticals.
• Develop and maintain a database of manufacturers and suppliers.
• Search for new products and sourcing opportunities via market research and networks.
• Obtain product information, specifications, pack sizes, MOQ, capacity, regulatory status and quotations.
• Coordinate with QA, Regulatory, and Management for qualifications of new manufacturers.
• Follow up on samples, documentation and qualification until approval.
• Maintain updated database of approved and potential partners.
• Obtain quotations, prepare comparisons, and negotiate price, MOQ, lead times, terms.
• Identify cost-saving opportunities and long-term arrangements.
• Issue POs after approvals and track delivery from PO to dispatch.
• Work with BD, Product Management, Regulatory and QA on new product requirements.
• Coordinate samples and development timelines with CMOs.
• Support bringing new products to market on time.
• Monitor market for new sourcing opportunities and new portfolios.
• Develop alternative sources to reduce dependency.
• Build strong relationships with manufacturers and suppliers.
• Procure packaging, distribution materials, and promotional items.
• Coordinate with internal teams to ensure availability of materials.
• Handle general procurement of stationery, gifts, printing, marketing materials, and consumables.
• Obtain quotations and ensure quality and favorable terms.
• Raise and process POs and track deliveries.
• Coordinate with manufacturers, logistics, warehouse, and finance.
• Ensure timely delivery and resolve delays.
• Monitor supplier performance on quality, price, delivery, MOQ, and service.

Skills

Vendor development

Sourcing

Negotiation

Procurement

ERP software

Education

B.Pharm

M.Pharm

B.Sc

MBA

Supply Chain

Commerce

Tools

ERP system

Job description

About the Role:

We are a pharmaceutical marketing and distribution company with a portfolio of pharmaceutical products in Generics and Prescription driven space.

We are looking for a proactive and commercially oriented Product Sourcing & Purchase Executive who will be responsible for identifying and developing new finished pharmaceutical products and manufacturing partners, obtaining and evaluating commercial proposals, coordinating product qualification, negotiating prices and terms, and ensuring timely procurement of approved products.

The role will also be responsible for procurement of secondary/tertiary packaging materials, distribution supplies, promotional materials, stationery, corporate gifts and other operational requirements.

The ideal candidate should have good knowledge of the Indian pharmaceutical market, strong vendor identification and negotiation skills, and the ability to independently follow a sourcing requirement from supplier identification through product ordering and delivery

Role & responsibilities:

1. Finished Pharmaceutical Product Sourcing :

• Identify potential pharmaceutical manufacturers / CMOs / third-party manufacturers across India for finished formulations.
• Source products based on the company's product requirements, therapeutic focus and business plans.
• Identify manufacturers for: Tablets, Capsules, Dry syrups / oral liquids, Injectables, Topical products, Nutraceuticals / other healthcare products, as applicable
• Develop and maintain a database of potential manufacturers and suppliers.
• Search for new products, manufacturers and sourcing opportunities through market research, industry networks, exhibitions, references, online research and other channels.
• Obtain product information, specifications, pack sizes, MOQ,

manufacturing capacity, regulatory status and commercial quotations.

2. Manufacturer / Supplier Qualification:

• Conduct the initial commercial and business evaluation of potential CMOs.
• Collect and coordinate required documentation from manufacturers, including:
• Coordinate with QA, Regulatory Affairs and Management for technical and regulatory qualification of new manufacturers.
• Follow up on samples, documentation and qualification requirements until approval.
• Maintain an updated database of approved and potential manufacturing partners.

3. Commercial Negotiation & Product Procurement

• Obtain quotations from multiple manufacturers and prepare comparative statements.
• Negotiate: Product purchase price, MOQ, Batch size, Credit/payment terms, Lead time, Packaging configuration, Freight, Artwork / printing charges, Tooling / development charges, where applicable, Other commercial terms
• Identify opportunities for cost reduction and margin improvement.
• Negotiate annual / long-term commercial arrangements with key manufacturers.
• Issue purchase orders after obtaining necessary internal approvals.
• Follow up with manufacturers from PO placement through production and dispatch.

4. New Product Development Support

• Work closely with Business Development, Product Management, Regulatory and QA teams for new product requirements.
• Source products based on: Desired composition, Strength, Dosage form, Pack size, Target cost, Target market / customer segment
• Obtain development quotations and timelines from CMOs.
• Coordinate samples and product development requirements with manufacturers.
• Support the organization in bringing new products to market within agreed timelines.

5. Market Intelligence & Vendor Development

• Continuously monitor the Indian pharmaceutical manufacturing market for new sourcing opportunities.
• Identify manufacturers with: New product portfolios, Competitive pricing, Available manufacturing capacity, Strong quality systems, Appropriate regulatory approvals
• Maintain information on prevailing market prices and manufacturing terms.
• Develop alternative sources for important products to reduce dependency on a single manufacturer.
• Build and maintain strong professional relationships with manufacturers and suppliers.

6. Purchase of Packaging & Distribution Materials In addition to finished pharmaceutical products, the individual will be responsible for sourcing and purchasing supporting materials required for distribution, including: Cartons, Labels, Shippers / corrugated boxes, Packaging materials, Printed promotional materials, Product inserts / leaflets, Pouches and other distribution packaging, Warehouse / dispatch consumables Coordinate with the relevant internal teams to ensure availability of these materials in line with business requirements.

7. General Procurement Handle procurement of routine business and marketing requirements, including:

Office stationery, Corporate gifts, Doctor / customer promotional materials, Printing requirements, Marketing materials, Sales-support materials, Employee / office consumables, Other miscellaneous operational purchases Obtain competitive quotations and ensure purchases are made at appropriate quality and commercial terms.

8. Purchase Order & Delivery Coordination

• Raise and process purchase orders in accordance with company procedures.
• Track all open POs and expected delivery dates.
• Coordinate with manufacturers, logistics providers, warehouse and finance teams.
• Ensure timely delivery of finished products and other purchased materials.
• Follow up on delays, shortages, damages or discrepancies.
• Maintain appropriate purchase and supplier documentation.

9. Supplier Performance Management Monitor suppliers based on:

Product quality, Price competitiveness, Delivery timelines, MOQ, Responsiveness, Documentation, Service levels Identify recurring issues and elevate them to management / QA where appropriate.

Preferred candidate profile:

• Graduate in any discipline.
• B.Pharm / M.Pharm / B.Sc / MBA / Supply Chain / Commerce background would be advantageous.

Experience:

2 - 6 years of experience in the pharmaceutical industry, preferably in one or more of the following: Product sourcing, Third-party manufacturing, Pharmaceutical procurement, Vendor development, Purchase, Business development support, Contract manufacturing, Pharmaceutical distribution Candidates who have worked with pharmaceutical manufacturers / third-party manufacturers and have an established understanding of the Indian pharma vendor ecosystem would be preferred.

Preferred Skills / Profile:

• Existing network of pharmaceutical manufacturers
• Experience in sourcing finished pharmaceutical formulations
• Understanding of pharmaceutical manufacturing licenses and GMP requirements
• Experience dealing with QA / Regulatory teams
• Experience with ERP / procurement software