Purchase Executive

Orchid Pharma Ltd.; Gurugram District; On-site; INR 600,000 - 800,000; Full time

Job summary

Orchid Pharma Ltd. is seeking an experienced Purchase Executive to manage procurement for our pharmaceutical operations. The role covers sourcing materials, coordinating with vendors, ensuring timely availability, and maintaining procurement records in line with SOPs and GMP requirements.

The candidate will work with Production, QA/QC, Stores, and Finance to ensure uninterrupted material supply, cost optimization, and compliant documentation across all procurement activities.

Qualifications

• Bachelors degree in Science, B.Com, BBA, or related field.
• 34 years of experience in Purchase/Procurement, preferably pharma/healthcare.
• Experience with ERP systems (SAP/Oracle) and procurement documentation.
• Strong Excel and MS Office skills.
• GMP/quality-system knowledge is advantageous.

Responsibilities

• Manage day-to-day purchasing for raw materials, packaging, consumables, and related items.
• Generate and process Purchase Orders based on requisitions.
• Source and evaluate vendors for quality, price, delivery, and compliance.
• Negotiate price, terms, lead time, and MOQs with suppliers.
• Coordinate with Production, QA/QC, Stores, Finance to meet material needs.
• Maintain vendor database, quotations, and purchase orders.

Skills

Procurement planning

Vendor coordination

Negotiation

Communication

Education

Bachelor of Science

B.Com

BBA

Supply Chain Management

Tools

SAP

Oracle

Job description

Job Summary

We are looking for an experienced and detail-oriented Purchase Executive to manage procurement activities for our pharmaceutical operations. The candidate will be responsible for sourcing materials, coordinating with vendors, , ensuring timely availability of materials, and maintaining procurement documentation in compliance with company policies and applicable pharmaceutical quality requirements.

Key Responsibilities

• Manage day-to-day purchasing activities for raw materials, packaging materials, consumables, engineering items, office supplies, and other requirements.
• Generate and process Purchase Orders (POs) based on approved purchase requisitions and requirements.
• Source and evaluate vendors based on quality, price, delivery timelines, reliability, and compliance requirements.
• Obtain and compare quotations from approved/new vendors and negotiate price, payment terms, lead time, MOQ, and other commercial terms.
• Coordinate closely with Production, Quality Assurance (QA), Quality Control (QC), Stores, R&D, Finance, and other departments to understand material requirements.
• Follow up with suppliers for timely delivery and ensure materials are received as per agreed schedules.
• Maintain and update vendor database, quotation records, purchase orders, comparative statements, and other procurement documentation.
• Coordinate with QA/QC and relevant teams for vendor qualification, material specifications, COA/documentation, and supplier compliance, wherever applicable.
• Monitor pending/open POs and take timely action to avoid material shortages or production delays.
• Support vendor development and identify alternative sources for critical materials.
• Assist in resolving issues related to quality, quantity, delivery, invoicing, and material discrepancies in coordination with internal and external stakeholders.
• Ensure procurement activities are carried out in accordance with company SOPs, GMP requirements, quality systems, and applicable regulatory requirements.
• Maintain proper documentation and records for audit and inspection purposes.
• Prepare periodic reports related to purchase status, vendor performance, pending orders, cost savings, and procurement activities.
• Identify opportunities for cost optimization and process improvement without compromising quality or compliance.

Required Qualifications

• Bachelors degree in Science, B.Com, BBA, Supply Chain Management, or a related field.
• Candidates with 34 years of experience in Purchase/Procurement, preferably within the pharmaceutical, healthcare, API, formulation, or chemical industry.
• Good understanding of procurement processes, vendor management, and purchase documentation.
• Working knowledge of ERP systems such as SAP, Oracle, or other procurement/ERP software.
• Good command of MS Excel and MS Office.
• Strong negotiation, communication, coordination, and follow-up skills.
• Ability to manage multiple purchase requirements and work within deadlines.
• Knowledge of GMP/quality-system requirements and pharmaceutical procurement practices will be an advantage.

Preferred Candidate Profile

• 3-4 years of relevant experience in pharmaceutical or allied industries.
• Experience in purchasing API, excipients, packaging materials, consumables, or other pharma-related materials will be preferred.
• Should have good commercial understanding and strong vendor negotiation skills.
• Should be proactive, organized, and capable of following up with multiple suppliers.
• Should have a strong focus on quality, compliance, cost, and timely delivery.