Executive Personal Assistant

Manish flour mills pvt ltd; Mumbai; On-site; INR 600,000 - 800,000; Full time

Job summary

Manish Flour Mills Pvt Ltd in Mumbai is seeking an on-site Executive Personal Assistant to support senior leadership. You will manage calendars, schedule meetings, arrange travel, and handle calls and emails while preparing reports and presentations.

The role requires discretion, organization, and strong communication, with filing of documents and coordination across departments. The position emphasizes on-site availability in Mumbai and full-time commitment, with potential involvement in

Qualifications

• Strong personal assistance skills including confidential task handling and errands.
• Proven executive administrative support experience with document preparation.
• Excellent written and verbal communication in professional settings.
• Efficient diary and calendar management aligned with priorities.
• Solid clerical skills: filing, data entry, and office tools proficiency.
• Strong organizational and time-management abilities under deadlines.
• Proficiency with MS Office and collaboration tools; able to coordinate with teams.
• Experience supporting senior executives in manufacturing or FMCG is an advantage.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel and appointments.
• Handle phone calls, emails, and correspondence; prepare reports and presentations.
• Maintain organized filing (digital and physical) for quick access.
• Plan and coordinate internal and external meetings; track follow-ups and actions.
• Assist with confidential personal tasks for the executive as needed.
• Liaise with internal departments and external stakeholders; support day-to-day ops.

Skills

Personal Assistance

Executive Support

Communication skills

Diary management

Clerical skills

Organizational skills

MS Office

Calendar coordination

Travel coordination

Education

High school diploma

Bachelor’s degree (Business Administration / Commerce)

Tools

MS Office

Email clients

Spreadsheets

Presentations

Job description

Company Description

Manish Flour Mills Pvt Ltd is a growing food processing and manufacturing company specializing in high-quality flour and related products. The organization is committed to maintaining consistent product standards, efficient operations, and reliable customer service across its markets. With a focus on quality, safety, and operational excellence, the company works closely with suppliers, distributors, and retail partners. Team members are encouraged to take ownership of their work and contribute to continuous improvement in daily operations. The work environment values professionalism, integrity, and long-term business relationships.

Role Description

This is a full-time, on-site Executive Personal Assistant role based in Mumbai. The Executive Personal Assistant will provide comprehensive support to senior leadership, including managing calendars, scheduling meetings, and coordinating travel and appointments. The role involves handling phone calls, emails, and correspondence, preparing reports, presentations, and documents, and maintaining organized filing (digital and physical) for easy access to information. The individual will assist in planning and coordinating internal and external meetings, track follow-ups and action items, and ensure the executive is prepared with relevant materials and briefings. The role may also include handling personal tasks and errands for the executive, maintaining confidentiality of sensitive information, liaising with internal departments and external stakeholders, and supporting day-to-day administrative operations as needed.

Qualifications

• Strong Personal Assistance skills, including coordination of personal and professional tasks, handling confidential information, and managing errands and follow-ups.
• Proven Executive Administrative Assistance experience, including preparing documents, reports, and presentations, managing meeting logistics, and supporting senior leadership.
• Excellent Communication skills for interacting with internal teams, external partners, and stakeholders, with clear written and verbal communication in professional settings.
• Effective Diary Management skills, including calendar management, scheduling, prioritizing appointments, and aligning daily schedules with organizational priorities.
• Solid Clerical Skills, such as document handling, filing, data entry, record maintenance, and proficiency with office productivity tools (e.g., email, spreadsheets, presentations).
• Strong organizational and time-management abilities with attention to detail and the capacity to manage multiple tasks under deadlines.
• Proficiency in MS Office or similar tools; familiarity with collaboration platforms (e.g., email clients, messaging tools, calendars) is beneficial.
• Prior experience supporting senior executives or business owners, preferably in a manufacturing, FMCG, or related industry, is an advantage.
• Minimum of a high school diploma; a bachelor’s degree in Business Administration, Commerce, or a related field is preferred.
• Professional demeanor, reliability, discretion, and the ability to work on-site in Mumbai on a full-time schedule.