Executive Administrative Assistant

Moviebeam; Mumbai; On-site; INR 400,000 - 700,000; Full time

Job summary

Moviebeam is seeking an Executive Administrative Assistant for a full-time, on-site role in Mumbai. You will provide high-level administrative support to executives, manage schedules, organize files, handle correspondence, and assist with clerical tasks.

You will act as a contact between executives and clients, ensuring smooth daily operations. The role requires strong communication, discretion with sensitive information, and proficiency in MS Office.

Qualifications

• Experience providing executive administrative support.
• Proficient in correspondence, scheduling, and file organization.
• Excellent communication and phone etiquette.
• Ability to handle sensitive information discretely.
• Bachelor's degree or equivalent preferred.
• Proactive problem-solving in a fast-paced environment.

Skills

Executive support

Phone etiquette

Communication skills

Clerical skills

Data management

Team collaboration

Discretion

MS Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

PowerPoint

MS Word

Job description

Role Description

This is a full-time on-site role located in Mumbai for an Executive Administrative Assistant. The role involves providing high-level administrative support to executives, managing schedules, organizing and maintaining files, handling correspondence, managing phone calls, and assisting with clerical activities. The Executive Administrative Assistant will act as a point of contact between executives and internal/external clients while ensuring smooth and efficient day-to-day operations.

Qualifications

• Proficiency in Administrative Assistance and Executive Administrative Assistance to manage schedules, emails, and appointments effectively.
• Strong Phone Etiquette and excellent Communication skills to handle correspondence and act as a professional point of contact.
• Solid Clerical Skills, including document organization, data management, and handling day-to-day administrative tasks efficiently.
• Ability to work collaboratively with team members and manage sensitive information discretely.
• Familiarity with office software and tools ( excel, ppt), with attention to detail and organizational skills.
• Prior experience in a similar role and a Bachelor's degree or equivalent are preferred.
• Flexibility to adapt to a fast-paced environment and demonstrate proactive problem-solving skills.