EXECUTIVE N - SALES ADMINISTRATION

Asian Paints; Rajkot; On-site; INR 250,000 - 400,000; Full time

Job summary

Asian Paints seeks an operations professional to support the sales team by generating accurate dealer level sales reports, and by preparing credit/debit note workings and scheme communications within defined timelines. The role also covers servicing dealers with sales aids and logistics for new dealer openings, plus assisting in gift settlements.

Additional duties include coordinating HR life cycles, driving process optimization, managing vendor payments, and ensuring safety and statutory

Qualifications

• Graduation with 50% marks without any backlog.
• Minimum 50% marks throughout education.
• Graduation must be through a full time course.

Responsibilities

• Assist sales team by generating and sharing accurate dealer level sales reports as per requirement.
• Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines.
• Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc.
• Provide logistics and operational support to unit level initiatives, activations and during new dealer account opening.
• Assist sales workforce in gift settlements as per schemes closure on the system.
• Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.
• Find opportunities and work towards optimizing processes and reducing time and cost involved.
• Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations.
• Ensure timely clearance of vendor payments as per the defined payment terms.
• Monitor and ensure no pending payments, open goods receipts and open advances of each vendor.
• Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines.
• Ensure safety and statutory compliance for offices and warehouses.
• Maintain and display all statutory records as applicable in the premises.
• Updation of compliances in statutory portal (GRC) as per the due dates.
• Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement.

Education

Graduation with 50% marks

Job description

Job Description:

External Job Description

Business objectives

• Assist sales team by generating and sharing accurate dealer level sales reports as per requirement
• Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines

Servicing

• Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc.
• Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening
• Assist sales workforce in gift settlements as per schemes closure on the system
• Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.

Process Optimization

• Find opportunities and work towards optimizing processes and reducing time and cost involved
• Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations

Vendor Management

• Ensure timely clearance of vendor payments as per the defined payment terms
• Monitor and ensure no pending payments, open goods receipts and open advances of each vendor
• Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines

Statutory and Safety Compliance

• Ensure safety and statutory compliance for offices and warehouses
• Maintain and display all statutory records as applicable in the premises
• Updation of compliances in statutory portal (GRC) as per the due dates
• Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement

Essential

• Graduation with 50% marks without any backlog
• Minimum 50% marks throughout education
• Graduation must be through a full time course

Desired

• NA

Applicants with MBA and Engineering background (B.Tech/B.E./Diploma/B.Pharma) will not be considered

Requirements: