EXECUTIVE N - SALES ADMINISTRATION

Asian Paints Limited; Rajkot; On-site; INR 300,000 - 540,000; Full time

Job summary

Asian Paints Limited is seeking an Executive N - Sales Administration in Rajkot (GJ, IN). The role supports the sales team with dealer reports, scheme communications, and execution of logistics, HR activities, and vendor coordination.

You will ensure timely dealer services, create necessary financial documents, and contribute to process improvements. The position emphasizes precise reporting, adherence to timelines, and collaboration with multiple internal teams to optimize operations and costs.

Qualifications

• Assist sales by generating dealer level sales reports as required.
• Prepare and share sales, credit note and debit note workings and scheme communications.

Responsibilities

• Provide timely services to dealers with sales aids and dealer kits.
• Support logistics for unit initiatives and new dealer accounts.
• Assist sales staff with gift settlements per schemes.
• Coordinate HR life cycle activities (joining, transfers, separations).
• Identify opportunities to optimize processes and reduce time and cost.
• Monitor overheads and report variances monthly.
• Ensure timely vendor payments and resolve open items.
• Maintain safety and statutory compliance for offices and warehouses.
• Update statutory records in the GRC portal and conduct periodic safety drills.

Skills

Dealer reporting

Vendor coordination

Process optimization

HR coordination

Logistics support

Education

Graduation (50%+), full-time

Job description

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EXECUTIVE N - SALES ADMINISTRATION

Location: Rajkot, GJ, IN

Areas of Work: Sales & Marketing

Job Id: 15603

External Job Description

Business objectives

• Assist sales team by generating and sharing accurate dealer level sales reports as per requirement
• Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines

Servicing

• Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc.
• Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening
• Assist sales workforce in gift settlements as per schemes closure on the system
• Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.

Process Optimization

• Find opportunities and work towards optimizing processes and reducing time and cost involved
• Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations

Vendor Management

• Ensure timely clearance of vendor payments as per the defined payment terms
• Monitor and ensure no pending payments, open goods receipts and open advances of each vendor
• Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines

Statutory and Safety Compliance

• Ensure safety and statutory compliance for offices and warehouses
• Maintain and display all statutory records as applicable in the premises
• Updation of compliances in statutory portal (GRC) as per the due dates
• Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement

Essential

• Graduation with 50% marks without any backlog
• Minimum 50% marks throughout education
• Graduation must be through a full time course

Desired

• NA

Applicants with MBA and Engineering background (B.Tech/B.E./Diploma/B.Pharma) will not be considered