EXECUTIVE N - SALES ADMINISTRATION

Asian Paints Limited; Paschim Bardhaman; On-site; INR 180,000 - 240,000; Full time

Job summary

Asian Paints Limited in India seeks an administrative personnel to provide end-to-end support to the retail sales team. You will help with dealer servicing, timely report generation, vendor management, and process optimization to help achieve business objectives.

Responsibilities include generating dealer-level sales reports, sharing credit/debit note workings and scheme communications, ensuring availability of sales aids, and coordinating with HR on joining, transfers and separations.

Qualifications

• Graduation with 50% marks and no backlog.
• Graduation must be a full-time course.
• Knowledge of dealer servicing and reporting processes is preferred.

Responsibilities

• Assist sales team by generating and sharing accurate dealer level sales reports.
• Assist dealers by preparing and sharing credit/debit note workings and scheme communications on defined timelines.
• Provide timely services to dealers with sales aids like manuals, collateral, and dealer kits.

Skills

Vendor management

Report generation

Process optimization

Education

Graduation with 50% marks (no backlog)

Job description

The role is that of administrative personnel who is responsible for providing end to end support to retail sales team by means of helping with dealer servicing, timely and accurate report generation, managing vendors, optimizing and streamlining processes, thereby assisting in achieving business objectives.

Business Responsibility Areas

Business objectives

• Assist sales team by generating and sharing accurate dealer level sales reports as per requirement
• Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines
• Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc.
• Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening
• Assist sales workforce in gift settlements as per schemes closure on the system
• Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.

Process Optimization

• Find opportunities and work towards optimizing processes and reducing time and cost involved
• Accurate and timely sharing of reports to Sales team
• Timely service to dealers
• Statutory and Safety compliances
• Clearance of vendor payment within timelines
• On time gift settlements with acknowledgement
• Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations.
• Ensure timely clearance of vendor payments as per the defined payment terms
• Monitor and ensure no pending payments, open goods receipts and open advances of each vendor
• Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines.

Statutory and Safety Compliance

• Ensure safety and statutory compliance for offices and warehouses
• Maintain and display all statutory records as applicable in the premises
• Updation of compliances in statutory portal (GRC) as per the due dates
• Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement.

Qualifications

• Graduation with 50% marks without any backlog
• Minimum 50% marks throughout education
• Graduation must be through a full time course Desired