EXECUTIVE N - SALES ADMINISTRATION

Asian Paints Limited; India; On-site; INR 350,000 - 550,000; Full time

Job summary

Asian Paints Limited in India is looking for an Administrative Assistant to support the sales team by generating dealer level reports, handling scheme communications, and sharing timely financial paperwork with dealers.

The role also involves ensuring availability of sales aids, coordinating vendor payments, and assisting HR life cycle activities, with emphasis on accuracy and timely service.

Responsibilities

• Assist sales team by generating and sharing dealer level sales reports.
• Prepare reports, credit/debit note workings and scheme communications within defined timelines.
• Provide timely services to dealers with sales aids and collateral.
• Coordinate vendor payments and ensure timely clearance.
• Support HR life cycle activities such as joining, transfers, separations.
• Ensure safety and statutory compliance for offices and warehouses.

Skills

MS Excel

Analytical skills

Communication

Tools

ERP system

Job description

Business objectives

• Assist sales team by generating and sharing accurate dealer level sales reports as per requirement


• Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines

Servicing

• Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc.


• Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening


• Assist sales workforce in gift settlements as per schemes closure on the system


• Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.


• Statutory and Safety compliances


• Clearance of vendor payment within timelines


• On time gift settlements with acknowledgement

Process Optimization

• Find opportunities and work towards optimizing processes and reducing time and cost involved


• Accurate and timely sharing of reports to Sales teamTimely service to dealers


• Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations

Vendor Management

• Ensure timely clearance of vendor payments as per the defined payment terms


• Monitor and ensure no pending payments, open goods receipts and open advances of each vendor


• Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines

Statutory and Safety Compliance

• Ensure safety and statutory compliance for offices and warehouses


• Maintain and display all statutory records as applicable in the premises


• Updation of compliances in statutory portal (GRC) as per the due dates


• Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement.