EXECUTIVE N - SALES ADMINISTRATION - WARANGAL

Asian Paints Limited; Warangal; On-site; INR 280,000 - 360,000; Full time

Job summary

Asian Paints Limited in Warangal is seeking an Executive N - Sales Administration to support the sales and marketing team with dealer-level reporting and day-to-day administrative tasks. The role focuses on generating accurate sales reports, coordinating with dealers on schemes, providing sales aids, logistics support, and assisting HR-related life-cycle activities for employees.

The candidate will interact with vendors and internal teams to ensure timely payments, budget monitoring, and process

Qualifications

• Experience in sales administration or trade sales support.
• Ability to generate and interpret dealer-level sales reports.

Responsibilities

• Assist the sales team by generating and sharing accurate dealer-level sales reports as per requirement.
• Assist dealers by making and sharing relevant sales reports, credit notes, and debit note workings, and scheme-related communication as per defined timelines.
• Provide timely services to dealers by ensuring the availability of sales aids like shade cards, collaterals, dealer kits, etc.
• Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening
• Assist sales workforce in gift settlements as per schemes closure on the system
• Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.
• Find opportunities and work towards optimizing processes and reducing the time and cost involved
• Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations
• Ensure timely clearance of vendor payments as per the defined payment terms
• Monitor and ensure no pending payments, open goods receipts and open advances of each vendor
• Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines
• Ensure safety and statutory compliance for offices and warehouses
• Maintain and display all statutory records as applicable in the premises
• Updation of compliances in the statutory portal (GRC) as per the due dates
• Conduct Safety Mock drills in warehouse and office premises periodically and submit the findings for process improvement

Skills

Dealer reporting

Vendor coordination

Process optimization

Logistics support

HR lifecycle coordination

Job description

EXECUTIVE N - SALES ADMINISTRATION - WARANGAL

Location: Warangal, TG, IN

Areas of Work: Sales & Marketing

Job Id: 13782

Business Responsibility Areas

• Assist the sales team by generating and sharing accurate dealer-level sales reports as per requirement.
• Assist dealers by making and sharing relevant sales reports, credit notes, and debit note workings, and scheme-related communication as per defined timelines.
• Provide timely services to dealers by ensuring the availability of sales aids like shade cards, collaterals, dealer kits, etc.
• Provide logistics and operational support to Unit level initiatives , activations and during new dealer account opening
• Assist sales workforce in gift settlements as per schemes closure on the system
• Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.

Business objectives

• Assist the sales team by generating and sharing accurate dealer-level sales reports as per requirement.
• Assist dealers by making and sharing relevant sales reports, credit notes, and debit note workings, and scheme-related communication as per defined timelines.
• Provide timely services to dealers by ensuring the availability of sales aids like shade cards, collaterals, dealer kits, etc.
• Provide logistics and operational support to Unit level initiatives , activations and during new dealer account opening
• Assist sales workforce in gift settlements as per schemes closure on the system
• Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.

Process Optimization

• Find opportunities and work towards optimizing processes and reducing the time and cost involved

• Assist the sales team by generating and sharing accurate dealer-level sales reports as per requirement.
• Assist dealers by making and sharing relevant sales reports, credit notes, and debit note workings, and scheme-related communication as per defined timelines.
• Provide timely services to dealers by ensuring the availability of sales aids like shade cards, collaterals, dealer kits, etc.
• Provide logistics and operational support to Unit level initiatives , activations and during new dealer account opening
• Assist sales workforce in gift settlements as per schemes closure on the system
• Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.

Process Optimization

• Find opportunities and work towards optimizing processes and reducing the time and cost involved
• Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations
• Ensure timely clearance of vendor payments as per the defined payment terms
• Monitor and ensure no pending payments, open goods receipts and open advances of each vendor
• Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines

Statutory and Safety Compliance

• Ensure safety and statutory compliance for offices and warehouses
• Maintain and display all statutory records as applicable in the premises
• Updation of compliances in the statutory portal (GRC) as per the due dates
• Conduct Safety Mock drills in warehouse and office premises periodically and submit the findings for process improvement