Executive – L&D Operations

Greythr; Mumbai; On-site; INR 700,000 - 1,200,000; Full time

Job summary

Greythr is seeking an Executive – L&D Operations to run the day-to-day LMS/LXP administration, onboarding and pathway coordination, and training logistics within LLTC.

This role focuses on high-volume operational execution, data reporting, and compliance tracking, while leadership-facing program strategy remains with the L&D Manager/Head.

Qualifications

• 2 years of experience in L&D operations or HR operations.
• Hands-on LMS/LXP administration with content tagging and reporting.
• Experience coordinating onboarding, learning pathways and training calendars.

Responsibilities

• Administer LMS/LXP: configure roles, upload/tag content, set access rights, and maintain version control.
• Support content migration, pilot testing, and end-user training during platform rollouts.
• Coordinate induction logistics and learning pathways, track progress and reminders.
• Manage training calendar, trainer coordination, venues, and delivery records.
• Track certifications, compliance training, and audit readiness.
• Design and maintain learner data dashboards and reporting.
• Coordinate vendor logistics, onboarding, and processing vendor invoices.

Skills

LMS Administration

Onboarding & learning-pathway co- ord

Training calendar planning

Certification & compliance tracking

Data reporting & dashboards

Vendor coordination

Education

Graduate in HR / Learning & Development / Business Administration

Tools

LMS/LXP platforms

Job description

The Executive – L&D Operations sits within LLTC and runs the day-to-day machinery behind the Yam-Niyam L&D processes – LMS/LXP administration, onboarding and learning-pathway coordination, training calendar and delivery logistics, certification and compliance tracking, and feedback/data reporting. The role executes and coordinates high-volume operational work; it does not own framework design, vendor contract negotiation, budget approval, or leadership-facing program strategy, which sit with the L&D Manager/Head.

Role Summary

The Executive – L&D Operations sits within LLTC and runs the day-to-day machinery behind the Yam-Niyam L&D processes – LMS/LXP administration, onboarding and learning-pathway coordination, training calendar and delivery logistics, certification and compliance tracking, and feedback/data reporting. The role executes and coordinates high-volume operational work; it does not own framework design, vendor contract negotiation, budget approval, or leadership-facing program strategy, which sit with the L&D Manager/Head.

Key Responsibilities

Learning Operations & LMS/LXP Administration

• Administer the LMS/LXP: configure user roles, upload and tag approved content by competency/role, set access permissions, and maintain version control
• Support content migration, pilot testing, and end-user training during platform rollouts or upgrades
• Conduct periodic content repository audits, archive outdated material, and track content usage metrics
• Coordinate with IT on system issues and maintain day-to-day health of the content repository

Onboarding & Learning Pathways

• Coordinate induction logistics: schedule sessions, prepare induction kits, assign system/application access, and run the induction feedback survey
• Map new joiners to the right learning pathway, assign it in the LMS, set completion timelines, and track progress
• Send completion reminders, escalat non-completion to managers, and update learner records
• Support documentation of 30-60-90 day plan check-ins and goal-setting records in the PMS

Training Calendar, Delivery & Program Coordination

• Confirm training batches and participants; coordinate trainers, venues and logistics for bootcamps, technical training, and LLTC programs
• Send joining instructions, collect attendance, issue completion certificates, and update training records
• Schedule recurring technical training slots and role/specialised certification pathways; track exam schedules and process reimbursements where applicable
• Consolidate training needs survey responses and feed data into the annual training calendar draft

Certification & Compliance Tracking

• Track completion of role certification and specialised certification pathways; validate and update employee competency records
• Schedule and coordinate compliance training (e.g., POSH) and culture training sessions; record attendance and completion
• Escalate non-completion to P&C and maintain compliance completion filing
• Support internal/external L&D process audits: sample-check training records and verify compliance documentation

Feedback, Data & Reporting

• Design and circulate post-training feedback forms; collect responses via Teams/email and send thank-you reminders within 24 hours
• Consolidate feedback, assessment and certification data; maintain the live feedback-trends dashboard
• Pull and update the L&D analytics dashboard; validate data accuracy against source records
• Support training evaluation by consolidating feedback and outcome data for review

Vendor, Budget & Documentation Support

• Process training request forms, coordinate vendor logistics and onboarding, and process vendor invoices and payouts
• Track budget utilisation against the training calendar and flag variances
• Draft and roll out L&D communications (calendar updates, program announcements) across channels per the communication schedule; track reach and respond to employee queries
• Maintain training records, filing/archival systems, and data-privacy compliance across learner records

Qualifications & Experience

• Graduate/postgraduate degree in HR, Learning & Development, Business Administration, or a related field
• 2 years of experience in L&D operations, training coordination, or HR operations, preferably in a manufacturing, EPC/MEP, or industrial services environment
• Hands-on experience administering an LMS/LXP platform (content upload, user management, reporting)
• Working knowledge of the training lifecycle: needs identification, calendar planning, delivery coordination, and evaluation

Skills & Competencies

• Strong coordination and follow-up skills; comfortable managing multiple training batches, deadlines and stakeholders concurrently
• Proficiency in Excel/data consolidation and dashboard reporting
• Clear written communication for training communications, joining instructions and feedback summaries
• Attention to detail for compliance tracking, records maintenance and audit readiness
• Working familiarity with LMS/LXP systems and basic content tagging/taxonomy
• Collaborative approach to working with trainers, vendors, P&CBPs and IT

Reporting Line & Key Interfaces

• Reports to the L&D Manager/Head, L&OD (LLTC)
• Key interfaces: P&C Business Partners, functional trainers/facilitators, external training vendors, IT (for LMS/system issues), and Corporate Communications (for L&D communications rollout)