Executive- Export Import Documentation

Spak Orgochem (india) Limited; Kalyan-Dombivli; On-site; INR 350,000 - 520,000; Full time

Job summary

Spak Orgochem (india) Limited is seeking an Executive- Export Import to manage end-to-end import/export activities, liaise with freight forwarders, CHA, and marketing. The role involves handling shipping documents, container sealing, and compliance checks to ensure smooth shipments.

The candidate will coordinate quotations, approvals, and payments, while tracking cargo movement from factory to destination, and preparing essential invoices and declarations.

Qualifications

• Experience in export/import operations and coordination with freight forwarders is desirable.
• Knowledge of customs documentation and GSTR processes is a plus.

Responsibilities

• Send emails with prepared data sheets to freight forwarders for quotes.
• Send MSDS and non-haz declarations to freight forwarders for booking.
• Enter quotes in freight comparison sheet and obtain senior approval to handover cargo.
• Check export containers at plant, monitor stuffing, and confirm container sealing.
• Monitor container movement up to arrival at JNPT.
• Track import documents arrival, endorse documents to CHA, and acknowledge receipt.
• Arrange payment of local charges for nominated cargo, obtaining original invoice for accounts.
• Prepare custom invoice, packing list, and export declarations for shipments.
• Visit warehouse for dispatches, inventory inward/GRN submission, and stock reconciliation.
• Provide payment advices to freight forwarders, CHA, and transporters.

Job description

Role & responsibilities

Executive- Export Import

Preferred candidate profile

JOB DISCRIPTION OF IMPEX EXECUTIVE:

• To send the emails with prepared data sheet to various freight forwarder for asking freight quotation, also send MSDS and Non haz declaration to freight forwarders for getting booking.
• On receiving the quote enter those in freight comparison sheet and take the approval from senior to handover the cargo for particular freight forwarder.
• Check the export container reaching at plant and monitor stuffing at plant, take the update about factory seal documents and confirm that the container left from the factory duly sealed.
• Monitor the container movement up to it reached JNPT.
• Take the update of Import documents arrival in the bank and after arrival arrange to send the documents duly endorsed to CHA office by taking acknowledgement.
• If the cargo is nominated, track and arrange the payment of local charges invoices to release the BL. Get the Original Invoice hard copy from them duly signed and stamped for accounts submission purpose.
• Preparing custom invoice, packing list.
• Checking export checklist and giving approval for sb filing.
• Preparing the files when shipment is planned (filing of labels and packing list in the files and scanning the files)
• Sending the vessel schedules for planned shipments to marketing.
• Checking of import bills and getting them approved by senior.
• Preparing surrender letters and submitting the OBL for surrender to Freight forwarders
• Preparing Export declaration for Russian shipments.
• Visiting to warehouse for dispatches if required / Inventory inward/ GRN submission/Stock Reconciliation.
• Providing payment advises to freight forwarders, CHA and Transporters.
• Follow up for not reflecting bills of FF/CHA/Shipping line in GSTR returns & sorting out the EGM errors shipping bills with CHA and shipping line.