Executive Documentation

Vinmar International; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Vinmar International in Mumbai seeks an experienced export/import documentation specialist to review LCs, drafts and related documents, ensuring compliance with UCP 600 and ISBP. You will coordinate with overseas offices, banks and shipping lines to secure timely clearance and accurate final documentation.

The role requires exposure to international trade, strong documentation skills, and proficiency in SAP and MS Office tools.

Qualifications

• Experience in export/import documentation in a trading company/ export house.
• Knowledge of LC, BL and third party certificates.
• Understanding of UCP 600 and ISBP with international shipping.

Responsibilities

• Review incoming letters of credit and drafts for compliance and risk.
• Coordinate with overseas offices and banking team to ensure policy adherence.
• Knowledge of pre and post shipment documentation.
• Scrutinize LC, BL and third party certificates.
• Prepare and check final documents.
• Coordinate with freight forwarders, shipping lines and inspectors worldwide.
• Update status in SAP/GTS/MIS.

Skills

International trade exposure

Shipping terms knowledge

Documentation knowledge

LC scrutiny experience

UCP 600 & ISBP knowledge

Banking operations exposure

Effective communication

Education

Graduate in any discipline

Import Export qualification

Tools

SAP

MS Word

Excel

Internet

PDF

Job description

Responsibilities: May include but are not limited to

• Reviewing all incoming letters of credit, including L/C drafts, for compliance and financial assessment to mitigate potential risks, especially related to confirmation, reimbursements and financial ratings.
• Co-ordination with overseas offices and banking team to ensure that risk mitigation policies are complied with and corrective actions are taken on an immediate basis or red-flags raised in a timely manner.
• Knowledge of Pre and Post shipment documentation
• Experience in scrutinizing of LC, BL and third party certificates.
• Preparation and checking of Final Documents.
• Coordinating with Freight Forwarders, Shipping line, Inspection agencies etc. located worldwide.
• Updating status in SAP/GTS/MIS

Required experience, skills and knowledge:

• Exposure to international trade, knowledge of shipping terms and documentation is essential
• Must have worked in an Export Company and well versed in Export Letters of Credit and document preparation & checking procedures for multiple countries.
• Must have knowledge of international ocean cargo process
• Expert and practical knowledge of LC Scrutiny, BL /Third Party Documents checking
• Must have knowledge of UCP 600 and ISBP
• Good Written and Verbal communication skills
• Exposure to banking operations and requirements, as required
• Knowledge and inputs on different types of sales and requisite documentation, presentation requirements
• Sound knowledge of MS word, Excel, Internet, PDF etc.
• Candidates with working knowledge of SAP will be given preference.

Required Education and other Qualifications:

• Graduate in any discipline
• Additional qualification in Import Export. 5+ years’ Experience in Export- Import Documentation in any Trading company/ Export House.