Executive Documentation

Vital Solutions; Bengaluru; On-site; INR 400,000 - 600,000; Full time

Job summary

Vital Solutions in Bengaluru, India is seeking an Executive Documentation to manage import/export documents (BLs, packing lists, invoices, COO) and to process L/C applications.

You will coordinate with suppliers, monitor shipment status, ensure documents meet LC and contract requirements, and help ensure timely payment against terms. The role requires 2–6 years of experience, strong communication, and the ability to work with diverse teams.

Qualifications

• Minimum relevant experience of around 2-6 years with a good knowledge of trade documentation mandatory.
• Good written and verbal communication skills
• Receptive to work with diverse team of differing culture and nationalities (internal & external)
• Capable to handle stress and meet deadlines
• Flexible and willing to learn

Responsibilities

• Handle Import & Export documentations (BL / Packing List / Invoices / COO etc.)
• Process and submit import L/C application to the bank, review export L/C and request amendments if any.
• Coordinate with suppliers and/or their agent for documentation & shipping requirement.
• Check shipment status and inform sales / customer of the status timely.
• Check import shipping documents and ensure it complies with the contract.
• Prepare export documents and ensure that it strictly complies with the letter of credit and/or customer’s requirement.
• Monitor payment from customer against L/C or terms whichever applicable

Job description

Executive Documentation, Bengaluru, India

Job Description

• Handle Import & Export documentations (BL / Packing List / Invoices / COO etc.)
• Process and submit import L/C application to the bank, review export L/C and request amendments if any.
• Coordinate with suppliers and/or their agent for documentation & shipping requirement.
• Check shipment status and inform sales / customer of the status timely.
• Check import shipping documents and ensure it complies with the contract.
• Prepare export documents and ensure that it strictly complies with the letter of credit and/or customer’s requirement.
• Monitor payment from customer against L/C or terms whichever applicable

Experience & Qualifications

• Minimum relevant experience of around 2-6 years with a good knowledge of trade documentation mandatory.
• Good written and verbal communication skills
• Receptive to work with diverse team of differing culture and nationalities (internal & external)
• Capable to handle stress and meet deadlines
• Flexible and willing to learn