Executive Assistant & Vendor Management

Ksms Technologies Solutions; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Ksms Technologies Solutions is seeking a skilled professional to support executives and coordinate vendor activities. The role involves preparing reports, managing calendars, onboarding vendors, and ensuring policy compliance across operations.

You will liaise with internal and external stakeholders, draft emails, and help negotiate contracts while maintaining accurate contract records and monitoring SLAs.

Qualifications

• Experience supporting executives and managing calendars.
• Strong liaison and stakeholder management.
• Vendor onboarding, registration, and compliance documentation.
• Contract negotiation support, renewals tracking, and SLA monitoring.
• Operational risk identification and policy compliance.
• Draft professional emails and vendor communications.

Responsibilities

• Executive support duties: prepare reports, presentations, and confidential correspondence.
• Act as liaison between executives and stakeholders to ensure smooth information flow.
• Manage executive calendars, meetings, and travel arrangements.
• Vendor management: onboarding, registrations, and compliance docs; monitor SLAs.
• Coordinate with finance/procurement for PR/PO processing and payments.
• Operational coordination: identify risks, escalate issues, and ensure policy compliance.

Skills

Executive support

Vendor management

Operational coordination

Relationship management

Job description

Key Responsibilities

1. Executive Support
   Prepare reports, presentations, and confidential correspondence.

• Act as liaison between executives and internal/external stakeholders.
• Manage executive calendars, meetings, and travel arrangements.

• Vendor Management
  Handle vendor onboarding, registration, and compliance documentation.
  • Negotiate contracts, track renewals, and monitor performance against SLAs.
  • Coordinate with finance/procurement for PR/PO processing and payments.
• Operational Coordination
  Identify risks, Escalate issues, and ensure policy compliance.
  • Maintain accurate records of contracts, approvals, and operational reports.
• Communication & Relationship Management
  Build strong vendor relationships to ensure service quality.
  • Support executives in negotiations and stakeholder engagement.
  • Draft professional emails, memos, and vendor communications.