Executive Assistant (US Shift)

Apex One; Pune District, Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Apex One in Pune is seeking an experienced Executive Assistant to provide comprehensive administrative support to senior leadership in a global environment. The ideal candidate should have at least 5 years of experience supporting CXO-level executives and possess strong organizational and communication skills.

The role involves managing complex calendars, handling communications, and maintaining professionalism. Candidates should be willing to work the US shift from 6 PM to 3 AM IST. This position offers a dynamic environment with opportunities to interact with global stakeholders.

Qualifications

• Minimum 5+ years of experience as an Executive Assistant.
• Stable career history without frequent job changes.
• Experience supporting senior leadership or CXO-level executives required.

Responsibilities

• Provide administrative support to senior executives.
• Manage complex calendars and global coordination.
• Prepare reports and executive-level documentation.

Skills

Verbal and written communication skills

Organizational abilities

Multitasking abilities

Proficiency in MS Office

Stakeholder management skills

Job description

Role

We are looking for an experienced and highly dependable Executive Assistant to support senior leadership in a global environment.

Key Responsibilities

• Provide comprehensive administrative support to senior executives.
• Manage complex calendars, scheduling, and cross-time-zone coordination.
• Handle and prioritize email communication effectively.
• Prepare reports, presentations, and executive-level documentation.
• Coordinate travel, accommodations, and expense management.
• Act as a liaison between leadership and internal/external stakeholders.
• Track priorities, deadlines, and ensure timely follow-ups.
• Maintain strict confidentiality and professionalism at all times.

Requirements

• Minimum 5+ years of relevant experience as an Executive Assistant.
• Stable career history (no job hoppers).
• Proven experience supporting senior leadership or CXO-level executives.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (especially Outlook, Excel, PowerPoint).
• Willingness to work US shift (6 PM-3 AM IST).

Preferred Profile

• Experience working with global or US-based stakeholders.
• Strong stakeholder management and coordination skills.
• High level of discretion, ownership, and attention to detail.