Executive Assistant

Rivulet IQ; Ahmedabad District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

A design and development agency is seeking an experienced Executive Assistant to support the US President. This mid-senior level role involves managing administrative operations, facilitating communication across global teams, and ensuring efficiency. The ideal candidate must have over 5 years of experience, strong organizational skills, and proficiency in CRM software and MS Office Suite. The position is full-time, requiring effective multitasking and communication capabilities while maintaining confidentiality.

Qualifications

• Minimum 5+ years of experience as an Executive Assistant or in a similar administrative role.
• Experience in the web design or service industry is a strong advantage.
• Ability to manage confidential information with discretion.

Responsibilities

• Maintain a well-organized system for company documents and records.
• Monitor and manage the President’s email inbox.
• Plan and coordinate daily and weekly schedules.
• Develop meeting agendas, take comprehensive notes, and prepare follow‑up reports.
• Review and draft email communications on behalf of the President.
• Organize and update internal CRM systems accurately and consistently.

Skills

Organizational skills

Communication skills

Time-management skills

Attention to detail

Multitasking

Tools

CRM software

MS Office Suite

Project collaboration tools

Job description

We are seeking a proactive and highly skilled Executive Assistant to support the US President of our design and development agency. This role is essential in managing day-to-day administrative operations, facilitating communication across global teams, and contributing to the company’s overall efficiency and growth. The ideal candidate is a detail‑oriented multitasker with exceptional organizational and critical thinking abilities.

Working Hours: 6:00 PM IST to 3:00 AM IST

Key Responsibilities

Documentation & Organization

• Maintain a well-organized system for company documents and records.
• Prepare, edit, and format reports, presentations, and other business documents.

Inbox Management

• Monitor and manage the President’s email inbox.
• Prioritize, respond to, and delegate email communication as needed.

Calendar Management

• Plan and coordinate daily and weekly schedules.
• Organize meetings, appointments, and ensure optimal use of the President’s time.

Meeting Support

• Develop meeting agendas, take comprehensive notes, and prepare follow‑up reports.
• Coordinate meetings across time zones and ensure timely communication.

Communication

• Review and draft email communications on behalf of the President.
• Maintain professionalism and confidentiality in all correspondence.

CRM & Data Management

• Organize and update internal CRM systems accurately and consistently.
• Ensure data integrity and follow‑ups on action items.

Task Prioritization & Execution

• Assist in identifying and prioritizing urgent tasks.
• Anticipate needs and proactively resolve issues.

Desired Skills

• Minimum 5+ years of experience as an Executive Assistant or in a similar administrative role.
• Proficiency in CRM software and MS Office Suite.
• Strong organizational, multitasking, and time‑management skills.
• Excellent verbal and written communication.
• Attention to detail and the ability to manage confidential information with discretion.
• Experience in the web design or service industry is a strong advantage.

Nice to Have

• Working remotely across international teams and time zones.
• Experience supporting C‑level executives or senior leadership.
• Familiarity with project collaboration tools (e.g., Notion, Slack, Trello, etc.).

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

IT Services and IT Consulting