Executive Assistant To Operation Head

Ganga Roller Flour Mills P Ltd; New Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

Ganga Roller Flour Mills P Ltd in Delhi is seeking an Executive Assistant to support the Operation Head with strategic calendar management, travel coordination, and confidential handling of sensitive information.

You will act as a gatekeeper, manage communications, prepare meeting materials, and track action items to keep executives focused on high-impact priorities.

Qualifications

• 2–3 years of experience supporting senior management.
• Proficient in Google Workspace / Microsoft Office 365, Zoom.
• Excellent written and verbal communication; adaptable tone.
• Discretion with confidential information and strong problem-solving mindset.
• Strong time management and multitasking abilities.

Responsibilities

• Complex Calendar Management: Own and optimize the executive's schedule, prioritizing high-impact meetings and proactively resolving scheduling conflicts.
• Communication Hub: Draft, review, and filter emails and correspondence on behalf of the executive.
• Travel & Logistics: Coordinate domestic and international travel itineraries, including flights, accommodations, ground transportation, and visa processing.
• Meeting Preparation: Prepare agendas, compile briefing documents, attend key meetings to capture minutes, and track follow-up action items.
• Project Support: Assist with ad-hoc projects, track deliverables across departments, and ensure the executive meets critical deadlines.
• Confidentiality: Handle highly sensitive financial, legal, and personnel information with utmost discretion.
• Expense Management: Process expense reports, reconcile corporate credit cards, and manage vendor invoices.

Skills

Calendar management

Communication

Problem solving

Time management

Organizational skills

Tools

Google Workspace

Microsoft Office 365

Zoom

Asana

Trello

Slack

Job description

Job Title: Executive Assistant to Operation Head

Location: Delhi

Job Type: Full-time

Reports to: Operation Head

About the Role

We are looking for a highly organized, proactive, and discreet Executive Assistant to support our Operation Head. In this role, you will be much more than a scheduleryou will act as a strategic partner and gatekeeper, ensuring the executives time is protected and prioritized effectively. The ideal candidate anticipates needs, communicates clearly, and thrives in a fast-paced environment while maintaining absolute confidentiality.

Key Responsibilities

• Complex Calendar Management: Own and optimize the executive's schedule, prioritizing high-impact meetings and proactively resolving scheduling conflicts.
• Communication Hub: Act as the first point of contact for internal and external stakeholders. Draft, review, and filter emails and correspondence on behalf of the executive.
• Travel & Logistics: Coordinate seamless domestic and international travel itineraries, including flights, accommodations, ground transportation, and visa processing.
• Meeting Preparation: Prepare agendas, compile briefing documents, attend key meetings to capture minutes, and track follow-up action items.
• Project Support: Assist with ad-hoc projects, track deliverables across departments, and ensure the executive meets critical deadlines.
• Confidentiality: Handle highly sensitive financial, legal, and personnel information with the utmost discretion and professionalism.
• Expense Management: Process expense reports, reconcile corporate credit cards, and manage vendor invoices.

Qualifications & Skills

• Experience: 2-3 years of experience of supporting senior management.
• Tech Savvy: Advanced proficiency in [Google Workspace / Microsoft Office 365], Zoom, and project management tools (e.g., Asana, Trello, or Slack).
• Communication: Flawless written and verbal communication skills; able to adjust tone for different audiences.
• Problem Solver: Highly adaptable with a "no task is too small" mindset. You anticipate problems before they happen and come with solutions.
• Time Management: Exceptional ability to multitask, prioritize ruthlessly, and manage multiple competing deadlines.